08-08-2016 City Council Meeting Minutes



AUGUST 8, 2016

7:30 PM


Call to order

Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux and Tonja Holder. Also, present City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief Sarai Y’Hudah Green.

Pledge of Allegiance

Swearing in of Brandy Hall and Augusta Woods

Attorney Henderson administered the oath of office for the following elected officials: Brandy Hall and Augusta Woods.  Hall and Woods took their places at the dais.


Mayor Hammet announced that the Service Delivery Strategy will be added to the agenda and addressed later in the meeting.

Pulsts announced that on August 27th at 1:00 p.m. the Post Office will be renamed honoring slain Officer Francis Manuel Ortega.  There will be representation from Congressman Hank Johnson office, members of the Ortega family and the Pine Lake Police Department.

The Mayor announced that Officer Ortega lost his life during a routine traffic on August 11, 2005. He was 25 years and left to cherish two small children; a boy and a girl. There will be a reception following the dedication ceremony. Hammet communicated that it was a terrible day in the city that still resonates.

Adoption of Agenda

Bordeaux requested to amend the agenda by adding IT in a Box a website company under Old Business. Pulsts moved to adopt the amended agenda; seconded by Holder. Approved 3-0.

Public Comments

There were not any at this time.


  • Approval of Lease Purchase of two copiers for Police and Administration Departments
  • Approval of Meeting Minutes of 7/11/2016 and 7/26/2016

Pulsts moved to approve the consent agenda with corrections to the minutes; seconded by Holder and voted 5-0.


  • Second Public Hearing on Comprehensive Plan Update

Allison Duncan gave an overview of the revised Comprehensive Plan draft. The next Public Hearing will be held on October 10th at 7:30 in the Council Chambers for adoption consideration. The Mayor will submit letter to Atlanta Regional Commission prior to the hearing. On October 31st is the deadline for the Department of Community Affairs for the adoption.

Mayor Hammet stated that the Commercial Work Group and the Steering Committee played a large part the Comprehensive Plan.  She also said that new council members Hall is on the Commercial Work Group and that Woods is on the Steering Committee. The Mayor thanked persons from the group and committee that worked on this project. There was a brief discussion on the vision statement from the July 28th meeting.  Pulsts stated that the meeting was very productive and included citizen input.

The Comprehensive Plan draft will be put on the city website and citizens may come to City Hall for copies.

  • IT in a Box

Bordeaux provided an update of the additional information provided from IT in a Box.  Mayor Hammet appointed a website committee that consists of Bordeaux, Woods and Holder. Pulsts moved to approve the two seat package of website services not to exceed 10% of the monthly fee yearly; seconded by Holder and approved 5-0.

  • Report from Chief Green

Green congratulated the new members of council and gave an update of the July 1st incident at the beach and also stated that the investigation was completed and closed. Green stated that Officer John Reid was reprimanded and that a copy will be placed in his personnel file.

  • Extension of Moratorium for UP District

Pulsts moved to extend the moratorium due to expire on August 9, 2016 to February 9, 2017; seconded by Holder and approved 5-0.


  • Consideration of Resolution Service Delivery Strategy

There was a brief discussion of various components of the proposed resolution.  Henderson talked about tax levies as it relates to SDS.  Pulsts motioned to approve with the inclusion of clarification of library fees and roads and pavements remaining; seconded by Holder. Approved 5-0.

  • Acceptance of PLAIN Donation

There was discussion on this item about the construction addition of a storage area being added to the beach house. Bordeaux presented photos of where the placement of the storage may be added.  Bordeaux and Holder recommended additional quotes.  The PLAIN donation was placed on hold pending additional bids for the construction project.

Public Comments

Susan Lightcap 451 Clubhouse Drive commented that more storage space is needed at the beach house.  She also said that she would donate a rolling cart to be used to house items used for the monthly breakfasts to serve the community.

Shirley Kinsey 579 Spruce Drive asked if there was a contract to IT in A Box and the Mayor stated that there would not be a contract but there will be something in writing.

David Brachman 4588 Park Drive stated that he was angry at the outcome of the July 1st beach issue and for Officer John Reid being reprimanded with something in his personnel file forever and that the residents causing the incident probably would have nothing.  He stated that he has known Officer Reid for 10 years and that when the city had no money he kept the police cars operable.  Brachman also thanked the new council members.

Mayor Comments

There were not any at this time.

Council Comments

Pulsts asked what the estimated time of arrival for the body cameras. Chief stated that there will be a meeting regarding the upcoming purchase.  Hammet commented that she read in the Atlanta Journal Constitution that DeKalb County was currently working on paperwork.


Bordeaux moved to adjourn at 8:44 p.m. and was seconded by Woods. Approved 5-0.


Missye Varner, Administrative Assistant