Archives for 2017

10/24/17 City Council Agenda

CITY OF PINE LAKE

CITY COUNCIL AGENDA

OCTOBER 24, 2017

7:00 PM

Call to Order

Pledge of Allegiance  

Announcements/Communication

Adoption of Agenda

Public Comments

CONSENT AGENDA

All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

Minutes of meeting held:

  • Minutes of 10/9/17 meeting

OLD BUSINESS

  • Discussion of SPLOST for 10/25/17 Town Hall Meeting

 NEW BUSINESS

  • Decision about Rental Grilling
  • 2017 Work Process

Public Comments

Mayor Comments

Council Comments

Adjournment

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SPLOST List: Projects to be Funded and Pine Lake & DeKalb Co. Blueprint for Progress 2017

Pine Lake City Projects List to be Funded by SPLOST

Pine Lake Blueprint for Progress 2017

Six year tax—anticipated collection of $653,179

Projects will be prioritized as funds are received with total expenditures per project not exceeding the following budgeted figures and non-transportation/non-public safety capital repair projects not to exceed 15% of total receipts.

$300,000         Renovation/Expansion/Relocation of Public Safety and Courtroom Facilities

$  20,000         Police Dash Cameras

$  70,000         Renovation/Repairs of City Hall

$    5,000         Restroom for Public Works Building

$150,000         Rebuild of Oak Road from Forrest Street to Spring Street

$168,500         Road/street repair and improvements including paving, curb resetting and storm water outlet repair and installation for all local surface streets, on a priority basis

$ 45,000          Police vehicle

$   7,000          Public works enhanced gate repairs

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WHAT IS A SPLOST?
The Special Purpose Local Option Sales Tax (SPLOST) was enacted in 1985 .The SPLOST was conceived and enacted as a county tax for funding capital projects. It is not a municipal tax, nor is it a joint county-municipal tax like the regular Local Option Sales Tax (LOST). As a county tax, a SPLOST can only be initiated by the board of commissioners.
WHAT IS THE PROCESS FOR DECIDING HOW THE FUNDS WILL BE SPENT?
The Legislation, SB 156 determines how the SPLOST proceeds must be spent and DeKalb will comply with the rules included in the legislation.
WHEN WAS DEKALB SPLOST BILL PASSED?
The SPLOST bill was passed by the Georgia General Assembly on March 30, 2017
WHEN DID THE GOVERNOR SIGN THE BILL INTO LAW?
Senate Bill 156 (SPLOST/EHOST Bill) was signed by Governor Deal on May 8, 2017
HOW LONG CAN A SPLOST LAST?
Several factors determine the length of time that a SPLOST may be imposed. In general, the tax may be levied for up to five years. If the county and municipalities enter into an intergovernmental agreement, the tax may be imposed for six years.
WHO ESTABLISHED THE REVENUE ESTIMATES FOR SPLOST?
The county is responsible for estimating the SPLOST revenues expected to be collected over the life of the SPLOST, as well as the costs of all projects to be financed
HOW MUCH DETAIL IS REQUIRED IN THE SPLOST REFEREMDUM?
The SPLOST law requires that the purpose or purposes (i.e., the capital outlay projects) for which
SPLOST revenues will be used be written on the ballot. The degree of specificity is left to the
county or municipality imposing the SPLOST.
WILL SPLOST, EHOST AND HOST BE ON THE BALLOT?
YES. Citizens will vote on whether to approve a SPLOST and whether to suspend HOST and
replace it with an EHOST.
WHAT CAN THE FUNDS BE SPENT ON?
Roads & Transportation projects, Public Safety projects, and the repair of Capital Outlay
Projects.
WILL THERE BE A LIST OF PROJECTS?
Yes, there is a list of projects approved by the DeKalb County Governing Authority on September
19, 2017. To view the list visit: http://dekalbsplost.com

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DeKalb County Blueprint for Progress 2017

DeKalb County SPLOST Projects

                                                                                                                                        Six Year Total
Revenue                                                                                                                         388,042,978

1. Transportation Purposes
1A. Road Resurfacing.      151,250,000

1B. Federal and State Transportation Project Matching Funds for Transportation Purposes.        25,550,000
1C. Pedestrian Improvements. 14,450,000
1D. Transportation Enhancements which include, but are not limited to, intersection upgrades, widening of narrow lanes, and improvements to roadway alignment, safety lighting, and sight distance. 9,000,000
1E. Multi Use Trails. 7,000,000
1F. Bridge Repairs and Improvements 7,000,000
1G. Sidewalks to Schools, Transit, and Other Locations. 4,000,000
1H. Traffic Signal Improvements. 2,350,000
1I. Community Improvement District Matching Funds for Transportation Purposes. 1,500,000
1J. Corridor Beautification. 1,250,000
1K. Public Transportation Shelters 150,000
1L. Transportation Project Management 9,701,074
1M. Commission District Transportation Projects. 7,056,673
2. Public Safety Facilities and Related Capital Equipment
2A. Replace existing fire station(s) and construct new fire station(s) and
related capital equipment.
41,151,612
2B. Repair fire stations and related capital equipment.
3,100,000
2C. Upgrade Fire Radio System.
1,500,000
2D. Purchase Fire Quick Response Units.
2,000,000
2E. Repair and replace police precinct(s) and public safety facility(ies.)
2,856,675
2F. Police Vehicles.
5,606,300
2G. Repair or replace Bobby Burgess Building.
27,300,000
2H. Planning and design for public safety training facility.
1,200,000
3. Repair of Capital Outlay Projects
Parks and Recreation Repairs
3A. Athletic Fields.
11,650,000
3B. Renovate athletic and recreation facilities including but not limited to
roofs, shelters, and pavilions.
8,400,000
3C. Parks, playgrounds, and recreational areas.
6,900,000
3D. Pools and other aquatics facilities.
3,950,000
3E. Resurfacing trails and paved areas.
3,000,000
3F. Golf Courses.
1,000,000
3G. Tennis Court Resurfacing.
2,150,000
3H. Stream Bank Restoration / Drainage and Stormwater Improvements.
200,000
General Repairs
3I. County Courthouse Administrative Complex Including Parking.
16,500,000
3J. General Senior Center Repairs.
1,000,000
3K. Repair of County Owned Health Care Facilities.
1,000,000
3L. General Library Repairs.
1,500,000
4. General Administrative Costs
4A. General Administrative Cost for All Projects on Project List.
5,820,644
Expenditures      388,042,978
Net                        0

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Credit & Debit Cards Accepted at City Hall

Pine Lake can now accept Debit and Credit cards at the front office for payments such as permits or facilities fees.  There will be a 4% service charge added to pay for this convenience.

Currently, payments can only be accepted at the office.  Once the new website is rolled out (hopefully Spring 2018) you will be able to pay on-line as well.

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2017 MUNICIPAL ELECTION

PUBLIC NOTICE:

2017 MUNICIPAL ELECTION

The City of Pine Lake will hold municipal elections for three City Council seats on Tuesday, November 7, 2017.  These seats are currently held by Jean Bordeaux, Brandy Hall and Augusta Woods.

Candidates who are elected will serve for four years. To be eligible to run, candidates must be a qualified elector (registered voter) of the City, and must have continuously resided in Pine Lake for twelve months immediately preceding the date of the election.

Candidate Qualifying will open at 8:30 a.m. on August 21, and will close at 4:30 p.m. on August 23, 2017. This is the official filing of Notice of Candidacy to have the candidate’s name placed on the ballot.  The qualifying fee is $18 for Council member.

Voter registration for the election will close at 5:00 p.m. on October 10, 2017. Polls will be open on Election Day, November 7th from 7:00 a.m. to 7:00 p.m. The Polling site will be at the Pine Lake Clubhouse, located at 300 Clubhouse Drive.  Advanced voting locations will be established in accordance with State law.

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10/25/17 Town Hall Meeting

NOTICE

Town Hall Meeting

There will be a Town Hall Meeting on 10/25/17 at the Beach House at 7:00 pm – 8:30 pm. The topic will be Public Education on SPLOST (Special Purpose Local Option Sales Tax).

 

 

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10/9/17 ACTION AGENDA

CITY OF PINE LAKE

CITY COUNCIL ACTION AGENDA

OCTOBER 9, 2017

7:00 PM

Call to orderMayor Melanie Hammet at 7:00 pm. – Council members Jean Bordeaux, Augusta Woods, and Brandy Hall. Mayor Pro Tem Megan Pulsts arrived at 7:01. Also present was City Administrator Valerie Caldwell. City Attorney Laurel Henderson and Chief of Police Sarai Y’Hudah-Green were not present.

Pledge of Allegiance was led by Hammet.

Announcements/Communication

Adoption of Agenda – Bordeaux motioned to approve the agenda; seconded by

Woods. 4-0.

Public Comments

 CONSENT AGENDA

All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

Minutes of meeting held:

Minutes of 09/26/17 meeting – Hall amended the consent agenda by making a correction to the minutes. Bordeaux motioned to approve the amended consent agenda; seconded by Woods. 4-0.

 

OLD BUSINESS

SPLOST Update– Mayor Hammet provided an educational information handout article on SPLOST published by the Atlanta Journal Constitution for the community for the 10/25 Town Hall Meeting at the Beach House at 7:00 pm. Hall and Pulsts will host the meeting.

 Update of Rockbridge Road Widening Project – There was not any action taken on this item.

NEW BUSINESS There was not any action taken on this item.

Public Comments

Mayor Comments

Council Comments

Adjournment – Pulsts motioned to adjourn at 7:11pm; seconded by Bordeaux. 4-0

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11/13/17 City Council Meeting Postponed to 11/15/17

The November 13, 2017 regularly scheduled City Council meeting has been postponed to November 15, 2017.

 

 

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Public Hearing and Adoption of 2018 Budget Notice

CITY OF PINE LAKE

PUBLIC HEARING AND ADOPTION

2018 BUDGET

The November 13, 2017 regularly scheduled City Council meeting has been postponed to November 15, 2017.

The City of Pine Lake will hold a public hearing on the proposed FY 2018 Budget at the City Council meeting on November 15, 2017 to be held in the Council Chambers, 459 Pine Drive, Pine Lake GA beginning at 7:00 pm.

The 2018 Budget is scheduled for adoption at the Council meeting on Tuesday, November 28, 2017.

The FY 2018 Budget will be available for public inspection at City Hall, 462 Clubhouse Drive during normal business hours beginning November 6, 2017.

 

 

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WAIVER OF RENTAL FEE FOR USE OF EVENT SPACE

To all Pine Lake Residents:

It’s that time of year again to apply for use of event space!  Applications will be accepted until 4:30 pm on November 1, 2017.  Successful applicants will have use of the facility with the rental fee being waived. Deposit and cleaning fees will apply.

Please see below for the Resident Application Form and  Rules or contact City Hall for an application at 404-292-4250 ext 100.

                             City of Pine Lake                                    

 

WAIVER OF RENTAL FEE FOR

USE OF EVENT SPACE

Residents of Pine Lake are invited to apply for waiver of rental fee for the use of event space.  To apply for use of the facilities between January 1st – June 30th of the calendar year your application must be received by 4:30 PM on November 1st.  For facility use between July 1st – December 31st the application must be received by 4:30 PM on May 1st.

Please note that waiver is for the rental fee only.  The $200 deposit and cleaning fees of $40 will apply.

Applicants will need to fill out the attached form in its entirety and submit to City Hall.  You may obtain and submit an application on line or in person during regular office hours, drop it through the slot in the door or e-mail it in at missyevarner@pinelakega.com.  E-mail will be checked at 4:30 PM on the closing date.  Applications received after 4:30 PM cannot be considered.

Once the time period has closed staff will score the applications based upon the information provided in the application form.  Every effort is made to accommodate requests, however the space is limited due to the increase in rentals.  Successful applicants will be announced at the next council meeting.  You will then need to fill out the Facility Use Agreement, and submit your deposit and cleaning fee to City Hall.  Your date(s) are not placed on the reservation calendar until the deposit, cleaning fee and Facility Use Agreement are received by City Hall.

If you wish to appeal the decision of Staff, please notify the City Clerk’s office of your intent to appeal no later than 7 days prior to the next council meeting so that you can be placed on the Council Agenda.

 

RESIDENT APPLICATION FORM

 

Resident Name: _______________________________________________________

Resident Address: ______________________________________________________

Phone Number: ___________________  E-Mail: ______________________________

 

What day(s) are you requesting to use the facility?________________________________

Which facility?  _____ Clubhouse                    ______  Beach House

Describe the event you wish to hold on that day(s): ________________________________

 

Is your event open to the public?                                                _____  Yes ______ No

If yes, will participants be charged an entrance fee?              _____  Yes ______ No

Is an under-served population benefiting from your event?  ______ Yes ______ No

If yes, please explain what population and how they would be benefiting.

___________________________________________________________________

Are Pine Lake residents benefiting from your event?                 ______ Yes   _____ No

If yes, please explain how Pine Lake residents are benefiting from your event.

___________________________________________________________________

Are you flexible on the date/time or facility you require for your event?

__________________________________________________________________

 

 

 

 

 

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10/9/17 City Council Agenda

CITY OF PINE LAKE

CITY COUNCIL AGENDA

OCTOBER 9, 2017

7:00 PM

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

CONSENT AGENDA

 All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

 Minutes of meeting held:

  • Minutes of 09/26/17 meeting

OLD BUSINESS

 SPLOST Update

Update of Rockbridge Road Widening Project

NEW BUSINESS

Public Comments

Mayor Comments

Council Comments

Adjournment

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