09-27-2016 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

SEPTEMBER 27, 2016

7:30 PM

Call to order Mayor Melanie Hammet called the meeting to order at 7:31 p.m.  Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux, Augusta Woods and Tonja Holder.  Also present City Attorney Laurel Henderson and City Administrator Valerie Caldwell.  Council member Brandy Hall and Chief of Police Sarai Y’Hudah Green were not present.

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda Mayor Hammet requested to amend the agenda by adding discussion of the lake closing. Pulsts moved to adopt the agenda; seconded by Holder and approved 4-0.

Public Comments

Lyndsay Sweeney a memorial proposal for Matt Johnson – Sweeney proposed to place a musical chime at the lake or playground in memory of Johnson. She and Holder will work together on this matter and report back at a future meeting.

Report from City Solicitor – L’Erin Barnes – Barnes gave a thorough report on matters of court, answered questions and requested a laptop and printer for court sessions to streamline the process. 

Discussion of the Lake Closing-Hammet reported to council that on September 21 she received a text message from a resident that DeKalb County had a sewer spill.  On September 22 she expedited a lake test and on the 23rd the result was 2800 from 2 the previous week. Mayor Hammet made an executive decision on the 24th to close the lake for the remainder of the year for the safety of the community. Another test was administered on the 26th with results of 2.  Holder suggested swimming at your own risk and to post the results. The Mayor said that Floatzilla and the Sand Castle Competition was safe for Lake Fest. The test results will be posted at the beach/lake.

Public Comments

Mayor Comments

Council Comments

Adjournment – Bordeaux moved to adjourn at 9:10 pm; seconded by Holder. Approved 4-0.

 

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7/26/2016 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

JULY 26, 2016

7:30 PM

  1. Call to order– Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux and Tonja Holder. Also present City Attorney Laurel Henderson.  City Administrator Valerie Caldwell and Chief Sarai Y’Hudah Green were not present.
  2. Pledge of Allegiance
  3. Announcements/Communication
  4. Adoption of Agenda– Hammet requested to amend the agenda by removing items #10, 11 and 12 and placing them on the 8/30/2016 Work Session Agenda. Holder moved to adopt the agenda, seconded by Bordeaux. Approved 3-0.
  5. Public Comments
  6. Presentation by Dave Mims of IT in a BoxMims provided marketing information and spoke about the city having a tailored and designed website.  There was discussion with no action on this item.
  7. Annexation Map– Hammet provided maps and there was discussion on this item. She talked about the areas the city was interested in for annexation. There was no action on this item.
  8. Excess Noise at Public Facilities-There was discussion and the Mayor directed purchase of a decibel meter to measure the level of noise and it is to be installed in the beach house for usage during events.
  9. Recommendation to add No Eating on Beach to the Park and Beach Rules-There was discussion on this item and will not be an addition to the existing rules.
  10. Consideration of Street Closing Policy-This item was removed from the agenda.
  11. Consideration of Policy for Free Use of Public Space-This item was removed from the agenda.
  12. Consideration of Amendment of Policy regarding review of Advertising-This item was removed from the agenda.
  13. Lease/Purchase of Copy Machines-This item was placed on the August 8th Consent Agenda.
  14. Resolution Authorizing Lease of Dump Truck-This item was placed on the August 8th Consent Agenda.
  15. Public Comments
  16. Mayor Comments
  17. Council Comments
  18. Adjournment– Pulsts moved to adjourn at 9:19 p.m., seconded by Bordeaux. 3-0.
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Action Revised Agenda 7/11/2016

CITY OF PINE LAKE

ACTION OF THE REVISED AGENDA

JULY 11, 2016

7:30 PM

Call to order Mayor Melanie Hammet called the meeting to order at 7:30 p.m.  Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux, and Tonja Holder.  Also present City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief Sarai Y’Hudah Green.

Pledge of Allegiance

Announcements/Communication

Adoption of AgendaBordeaux requested to amend the agenda by adding Chief Green to give an update on the purchase of body cameras and seconded by Pulsts. Approved 3-0.  Pulsts moved to adopt the agenda; seconded by Holder. Approved 3-0.

Public Comments

Bill Floyd – Annexation Discussion-Floyd gave an introduction and career history.  He spoke on how he could assist the city with commercial annexation. There will be public meetings for input and concerns in the future on this matter.

Consideration of Resolution for SPLOST and E-HOST– There was discussion on how SPLOST and E-HOST benefit the city.  Also, there was discussion on the SPLOST project list.  Henderson stated that if they were not on the ballot for the November 2016 election it will be on a 2017 ballot.  The Commissioners will decide on July 17thand SPLOST and E-HOST and both has to be on ballot.  The resolution passed 3-0.

Consideration Project List

Approval of Minutes of Meetings held 06/13/16; 06/28/16 and Public Hearing held 06/28/16– Pulsts moved to approve the amended minutes; seconded by Holder and approved 3-0.

Approval of Minutes of Executive Session held 6/13/16– There was not any action taken on this item as Caldwell requested to remove from the agenda.

Council

Adjournment

Pulsts moved to adjourn at 9:08 p.m. and seconded by Bordeaux. 4-0.

 

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Action Agenda 6/28/16

CITY OF PINE LAKE

ACTION AGENDA FOR PUBLIC HEARING

JUNE 28, 2016

7:00 PM

Call to order- Mayor Melanie Hammet called the meeting to order at 7:03 p.m.  Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux, Erika Brown and Tonja Holder.  Also present City Attorney Laurel Henderson and City Administrator Valerie Caldwell. Chief of Police Sarai Y’Hudah Green arrived later.

 Public Hearing on 2016 MillageMayor Hammet presented the resolution explaining the proposal was to set at the rollback rate.  She then explained the procedures by which the public hearing would be conducted.  She then opened the public hearing to ask for comments. As none were forthcoming, the public hearing was closed and the meeting adjourned at 7:15 pm. There was a brief discussion from the Mayor with no public comments.

CITY OF PINE LAKE

ACTION AGENDA

JUNE 28, 2016

7:30 PM

Call to orderHammet called the meeting to order at 7:30 pm.

Pledge of Allegiance

Announcements/Communication

Resolution Designating July 1st as Juanita Towns Day in Pine LakeApproved 4-0

Adoption of AgendaBrown requested to add to the agenda the update of the beach.  Brown moved to adopt the amended agenda; seconded by Holder. Approved 4-0.

Public Comments

Adoption of Resolution Establishing 2016 Millage Rate

Consideration of Resolution for SPLOST and E-HOSTThere was discussion on this item however no action was taken.

Beach Update – Discussion but no action taken

Consideration of Resolution for July 4th This resolution was defeated YAYS: Pulsts, NAYS: Bordeaux, Brown and Holder, citing safety concerns.

Mayor’s Comments

Public Comments

Council Comments

Adjournment– Brown moved to adjourn at 8:39 p.m. and seconded by Bordeaux. 4-0.

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6-13-2016 ACTION AGENDA

CITY OF PINE LAKE

ACTION AGENDA

JUNE 13, 2016

7:30 PM

Call to order – Mayor Pro Tem Megan Pulsts called the meeting to order at 7:30 p.m.  Present were Council Members Jean Bordeaux, Erika Brown and Tonja Holder.  Also present was City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief of Police Sarai Y’Hudah Green.  Mayor Melanie Hammet was not present.

Pledge of Allegiance

Announcements/Communication

  • Public Hearing for setting of Millage Rate – 7:00 pm 06/28/16
  • Voting meeting to set 2016 Millage Rate  – 7:30 pm 06/28/16

Adoption of AgendaBrown requested to add to the agenda the update of the newly hired Part-Time Beach Monitors and addressing the trash at the beach.  Holder moved to adopt the amended agenda; seconded by Bordeaux. Approved 3-0.

Public Comments

Review of minutes from 04/11/16, 05/03/16 and 05/09/16 Council meetings– Bordeaux moved to approve the minutes; seconded by Holder and approved unanimously.

Review of Rental Rules/Procedures and Camp Policies – Council member Holder – Upon discussion Brown moved to approve the amended Rental Rules/Procedures, seconded by Holder and approved 3-0.  Also, Brown moved to adopt the Use of Public Facilities for Children’s Camps Policy, seconded by Bordeaux and approved 3-0.

Film Permitting – Council member Brown – There was no action taken on this item.

Public Comments

Council Comment

Executive Session – Two items of real estate – Brown moved to enter into Executive Session, seconded by Holder and approved unanimously.

Adjournment– Motion to adjourn Executive Session and reconvene in regular session by Brown – 2nd by Holder – unanimous approval. Motion to adjourn by Brown 2nd by Holder – unanimous approval.  9:18 pm.

 

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NOTICE – MEETING CANCELLATION

            NOTICE:

CITY COUNCIL MEETING

        CANCELLED

FOR

MAY 31, 2016

 

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4/26/2016 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

ACTION APRIL 26, 2016

7:30 PM

Call to order Mayor- Melanie Hammet called the meeting to order at 7:36 p.m. Present were Council members Jean Bordeaux, and Tonja Holder and Megan Pulsts. Also present were City Attorney Laurel Henderson, Police Chief Sarai Y’hudah Green and City Administrator Valerie Caldwell. Council member Erika Brown was not present.

 Pledge of Allegiance

Announcements

Public Comments

2016 Park and Beach Rules – The rules were revised and place on the Consent Agenda for May 9th Council Meeting.

Cameras for Police Department There was discussion with no action taken.

Scheduling of Town Hall MeetingThere will be a Town Hall Meeting on May 3rd at 7:00 pm in the Club House at 300 Clubhouse Drive. Topics are:

  •  DOT project update
  • Green Haven
  • Personnel at the Beach (Prepardness)
  • Update for Business/Commercial Corridor
  • Memorial Day Cookout
  • Economic Development
  • Passing of Residential Code
  • Accomplishments

Public Comments

Mayor and Council Comments

Adjournment – Bordeaux moved to adjourn at 8:28 p.m.; seconded by Tonja. 5-0.

 

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3.29.2016 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

MARCH 29, 2016

7:30 PM

 Call to OrderMayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Council members Jean Bordeaux, Erika Brown, George Chidi, Tonja Holder and Megan Pulsts. Also present were City Attorney Laurel Henderson, and Police Chief Sarai Y’hudah Green. City Administrator Valerie Caldwell was not present.

 Pledge of Allegiance

 Announcements

 Adoption of Agenda – Mayor recommended to remove the Review of Beach and Lake from the agenda.  Bordeaux moved to adopt the amended agenda; seconded by Pulsts. Approved 5-0.

 Public Comments

 Second Reading of the Ordinance Regulating Use and Development in the R-1 (Single Family Residential) Zoning DistrictBrown read the titles of the proposed ordinance. A brief discussion ensued and Pulsts provided a summary of various topics.

 Public Hearing on Ordinance Regulating Use and Development in the R-1 (Single Family Residential) Zoning District –Mayor Hammet opened the Public Hearing at 7:45 p.m. There was a citizen critique regarding planned development density and a request to remove lot coverage of accessory buildings. The Mayor closed the Public Hearing session at 7:47 pm. Brown moved to adopt the Ordinance with the noted changes and corrections; seconded by Holder.  Approved 4-1.  Brown opposed.

 Review: Beach and Lake– This item was removed from the agenda.

 Approval of 03/13/17 Executive Session MinutesPulsts moved to postpone this item; seconded by Chidi. Approved 5-0.

 Public Comments

 Mayor and Council Comments

 Adjournment – Bordeaux moved to adjourn at 8:41 p.m.; seconded by Pulsts. 5-0.

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3.14.2016 ACTION AGENDA

CITY OF PINE LAKE

ACTION AGENDA

MARCH 14, 2016

7:30 PM

Call to order Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Council members Jean Bordeaux, Erika Brown, George Chidi, Tonja Holder and Megan Pulsts. Also present were City Administrator Valerie Caldwell, City Attorney Laurel Henderson, and Police Chief Sarai Y’hudah Green.

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda – Adopted on motion by Pulsts, seconded by Holder. 5-0.

Public Comments

CONSENT AGENDA

All matters listed under this item are considered to be routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

  •  Minutes of meeting held 02/08/16 and 02/23/16-Bordeaux moved to approve the minutes, seconded by Brown. 5-0.

OLD BUSINESS

  • Discussion of Body Cameras for Public Safety Department – Council member Chidi A lengthy discussion ensued regarding the pros and cons of body cameras, and uncertainty of cost associated with storage.  Henderson pointed out some of the legal issues involved, and stated that dash cameras were less problematic.  Green stated that she would be in favor of dash cameras for the cars, as body cams were not her top priority.  Council discussed purchasing dash cams now and body cams in the future.  Green will provide cost information at the upcoming meeting.

NEW BUSINESS

  • Discussion of City’s Retirement Plan – Following a brief discussion motion was made by Pulsts to direct Caldwell to work with GMA to revise the City’s retirement plan to include ALL full time employees effective in 2017. Motion seconded by Brown and approved 5-0.
  •  Report of first meeting of the Commercial Work Group– Brown and Bordeaux.

Public Comments

Mayor Comments

Council Comment

Executive Session – Real Estate– Bordeaux moved to go into Executive Session, 2nd by Brown. 5-0.

Adjournment Motion to adjourn executive session by Chidi, second by Bordeaux and approved 5-0. Upon reconvening in regular session, motion was made to adjourn by Pulsts, second by Bordeaux and unanimously approved.  9:35 pm.

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ACTION AGENDA COUNCIL MEETINGS 2.23.2016

CITY OF PINE LAKE

ACTION AGENDA

CALLED WORK SESSION

FEBRUARY 23, 2016

7:00 PM

Call to order– Mayor Melanie Hammet called the meeting to order at 7:00 p.m. Present were Council members Jean Bordeaux, Erika Brown, George Chidi, and Tonja Holder. Also present was City Administrator Valerie Caldwell and City Attorney Laurel Henderson. Mayor Pro Tem Megan Pulsts and Chief Sarai Y’hudah Green were not in attendance.

Discussion of Design Standards– Upon discussion and changes to the Architectural Design Standards guide Henderson will make revisions for this section of the proposed R-1 Zoning Ordinance draft. Holder discussed the recent R-1 Survey results as it relates to the proposed ordinance.

 Adjournment The meeting adjourned at 8:01 p.m.

 

CITY OF PINE LAKE

ACTION AGENDA

FEBRUARY 23, 2016

7:30 PM

Call to order – Mayor Hammet called the meeting to order at 8:02 p.m. The same attendees as the 7:00 p.m. meeting were present.

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda – Brown moved to adopt the agenda, 2nd by Bordeaux. Chidi requested to remove the Discussion of Acquisition of Body Cameras for Police Department. Brown moved to accept the removal, 2nd by Holder. Chidi moved to adopt the amended agenda, 2nd by Holder and approved 4-0.

Public Comments

Resolution #R-02-2016 extending moratorium to August 9, 2016– Brown moved to approve; 2nd by Bordeaux and approved 4-0.

Discussion of new City website – Council member Brown– There was discussion with no action taken. Council will research this item.

Discussion of Acquisition of Body Cameras for Police Department–Council member Chidi- Removed

Review of 2015 Budget Adjustments – Valerie Caldwell– Bordeaux moved to approve, 2nd by Holder. 4-0.

Review of Enforcement Response Plan required by EPD for Municipal Separate Storm Sewer System (MS4) Permit – Valerie Caldwell– Chidi moved to adopt the Response Plan, 2nd by Holder. 4-0.

Public Comments

Council Comment

Adjournment – Holder moved to adjourn, 2nd by Bordeaux and approved 4-0 at 8:28 p.m.

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