2.8.2016 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

FEBRUARY 8, 2016

7:30 PM

Call to order Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Council members Jean Bordeaux, Erika Brown, George Chidi, Tonja Holder and Megan Pulsts. Staff member present was City Administrator Valerie Caldwell, and Administrative Assistant Missye Varner.  City Attorney Laurel Henderson, and Police Chief Sarai Y’hudah Green were not in attendance.

Pledge of Allegiance

Announcements/Communication

Adoption of AgendaAdopted on motion by Pulsts, 2nd Bordeaux. 5-0.

Public Comments

CONSENT AGENDA

All matters listed under this item are considered to be routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

  • Minutes of meeting held 01/05/16 and 01/11/16 and 01/26/16 Bordeaux removed minutes from the Consent Agenda for corrections.  Holder moved to approve the minutes of 01/05/16, 01/11/16 and 01/26/16 as amended, seconded by Bordeaux and approved 5-0.

OLD BUSINESS

 Public Hearing on Comprehensive Plan – ARC representative Allison Duncan Duncan kicked off the Comp Plan update with this Public Hearing by briefing the community on the process, providing a time line as well as outlining opportunities for public input.

  • Appointment of Steering Committee Hammet appointed the following members, Augusta Woods, David Brachman, Shirley Kinsley, Dugan Trogden, Pat Hamilton, Rev. Dr. Keith Pasini, Gwen Robinson, Phil Howland, Vickie McCall, Art Hagar, Susan Edwards, John Weeks, and Roger Boyd. She stated she was awaiting acceptance of appointment from four other individuals.  Hammet discussed appointing a secondary group consisting of previous mayors to assist with the Comp Plan, thereby capturing additional institutional knowledge.

Appointment of Commercial Work GroupHammet appointed Council members Jean Bordeaux, and Erika Brown as well as citizens Cindy Diamond, Brandy Hall and Wayne Waltrip.

 NEW BUSINESS

  • Consideration of Proposal from Economic Development Consultant Following a presentation by Christopher Jones, Brown moved to direct the city attorney to draft contract between Mr. Jones of NewTown Partners and the City in the amount of $5,000.00, 2nd by Pulsts. Approved 5-0.
  • Approval of Executive Session Minutes of 01/11/16 Pulsts moved to approve, 2nd by Holder. 5-0.
  • Discussion of Town Hall MeetingsMeetings will be on as needed basis with 2 week notice.

Public Comments

Mayor Comments

Council Comment

Adjournment Pulsts moved to adjourn, 2nd by Chidi at 8:24 pm. 5-0.

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January 11, 2016 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

JANUARY 11, 2016

7:30 PM

 Call to order Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Council members Jean Bordeaux, Erika Brown, George Chidi, Tonja Holder and Megan Pulsts. Also present City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief of Police Sarai Y’hudah Green.

 Pledge of Allegiance

Announcements/Communication

Adoption of Agenda Brown moved to adopt the agenda; seconded by Chidi. Approved 5-0.

Public Comments

CONSENT AGENDA

  • Adoption of 2016 meeting calendar
  • Annual Appointments – Attorney, Auditor, Judge, Solicitor, Legal Organ

Brown moved to remove the adoption of the 2016 meeting calendar; seconded by Pulsts and approved 5-0. Pulsts moved to approve the consent agenda with the annual appointments; seconded by Brown. Approved unanimously. There was discussion of the location of the meetings on the calendar; all meetings shall be at the Court Room/Council Chambers. Brown moved to approve the adoption of 2016 meeting calendar; seconded by Holder. Approved 5-0.

 OLD BUSINESS

 First Reading of Ordinance amending the text of the zoning ordinance regulating use and development in the single family zoning district Pulsts moved to dispense with the reading; seconded by Brown. Approved unanimously.

  • Approval of Executive Minutes of 11/24/15 and 12/14/15Pulsts moved to approve; seconded by Brown. Approved 5-0.
  • Minutes of meeting held 12/14/15 Brown moved to approve the minutes; seconded by Holder. Approved unanimously.

 NEW BUSINESS

  • Resolution authorizing entering into lease for dump truck Pulsts moved to enter into the lease; seconded by Bordeaux. Approved 5-0.
  • Resolution changing payment schedule for retirement plan Pulsts moved to approve the resolution and seconded by Brown. Approved 5-0.
  • Discussion of Town Hall Meeting Town Hall Meeting on R-1 Changes on Saturday, January 23, 2016 from 10:00 am – noon in the Club House 300 Club House Drive. Bordeaux moved to approve; seconded by Holder and Chidi. Approved unanimously.

 Public Comments

Council Comment

Executive Session to discuss a real estate matter at 8:35 p.m. Pulsts moved to enter into Executive Session to discuss a real estate matter; seconded by Brown. Approved 5-0. Brown moved to adjourn executive session and reconvene in regular meeting; seconded by Bordeaux and passed unanimously.

Adjournment At 9:12 p.m. Pulsts moved to adjourn regular meeting; seconded by Chidi. Approved unanimously.

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12/14/2015 City Council Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

DECEMBER 14, 2015

7:30 PM

 

Call to orderMayor Pro Tem Pulsts called the meeting to order at 7:30 p.m. Present were Council members Bordeaux, Chidi, Brown and Stuckey. Also present City Administrator Caldwell and Chief Green. Mayor Kathie deNobriga was out of town.

Announcements/Communication

Adoption of AgendaBordeaux moved to postpone the First Reading of Ordinance Establishing a Planning Commission and the Review of Policy Regulating Use of Reserve Fund and seconded by Brown. Approved 4-0.

The meeting was delightfully enhanced by community Christmas Carolers.

 Pledge of Allegiance

 Public Comments None

 Consent Agenda

Approval of minutes 11/09/15 and 11/24/15 Chidi moved to approve the amended minutes and seconded by Bordeaux. Approved unanimously.

Old Business None

 New Business

First Reading of Ordinance Establishing a Planning Commission Postponed

Review of Policy Regulating Use of Reserve Fund Postponed

Committee Reports

Public Comments None

 Council Comments None

 Executive Session to Discuss Real Estate at 8:03 p.m. Stuckey moved to enter into Executive Session to discuss a real estate matter. Seconded by Brown and approved 4-0. Stuckey moved to adjourn executive session and reconvene in regular session; seconded by Brown 4-0.

 Adjournment Stuckey moved adjourn and seconded by Bordeaux. Approved 4-0 at 8:07 p.m.

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Action Agenda for 11/09/2015

CITY OF PINE LAKE

ACTION AGENDA

NOVEMBER 9, 2015

7:30 PM

Call to order Called to order by Mayor Pro-Tem Pulsts at 7:33 PM. Present Brown, Chidi and Stuckey. Mayor deNobriga was traveling from out of town to the meeting. Also present Caldwell and Chief Green.

 Pledge of Allegiance

Swearing in of Council Member Elect Jean Bordeaux –Pulsts administered the oath of office and welcomed Bordeaux.

 Announcements/Communication

Adoption of AgendaBrown motioned to adopt the agenda; seconded by Stuckey. Approved 4-0.

 Public CommentsNone

                                                                        CONSENT AGENDA

Approval of minutes – 10/12/15 and 10/27/15 Brown motioned to approve the consent agenda with amendments to the minutes and seconded by Bordeaux. Approved 4-0.

PUBLIC HEARING

Public Hearing on the proposed 2016 General Fund and Storm Water BudgetsFollowing the public hearing Pulsts announced the 2016 Budget adoption will be on November 24,2015 at 7:30 PM at the Clubhouse. Stuckey motioned to close the Public Hearing at 8:20 PM and to enter the regular meeting; seconded by Brown. 4-0.

OLD BUSINESS

None

 NEW BUSINESS

None

Committee Reports

Council CommentMayor deNobriga arrives at the meeting at 8:30 pm.

 Executive Session to Discuss Real Estate Pulsts motioned to adjourn regular session and enter executive session at 8:32 PM and seconded by Bordeaux. 5-0. – Pulsts moved to adjourn executive session and reconvene in regular session; seconded by Chidi. 5-0.

 Adjournment Pulsts motioned to adjourn; seconded by Brown at 9:12 PM.

 

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Action Agenda 10/27/2015 City Council Work Session

CITY OF PINE LAKE

ACTION AGENDA

OCTOBER 27, 2015

7:30 PM

 

Call to order Mayor Kathie deNobriga at 7:33 p.m. Present were Pulsts, Brown, Stuckey & Chidi. Also Caldwell and Green.

 Announcements/Communication

Adoption of Agenda Pulsts motioned to adopt the agenda and seconded by Stuckey. 4-0.

Public Comments

  • Comprehensive Plan Update – Bill Johnston and Allison Duncan Presentation of process for public input
  •  Marketing Plan for Rental Facilities – Russell Rockwell
  • Draft 2016 Budget Public Hearing on November 9th at 7:30 pm at Courthouse & Adoption of 2016 Budget on November 24th at 7:30 pm at Club House

Departmental Reports

Public Comments

Council Comment

Adjournment 9:18 p.m. upon motion by Pulsts and seconded by Chidi.

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Action Agenda 10/12/2015

CITY OF PINE LAKE

ACTION AGENDA

OCTOBER 12, 2015

7:30 PM

Call to orderby Mayor Kathie deNobriga at 7:30 PM. Present Pulsts, Brown, Stuckey, Chidi. Chief Green was absent. 

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda –Pulsts motioned to adopt the agenda as amended and seconded by Stuckey.4-0. Amendment was corrections to the 9/14/15 minutes.

Public Comments

CONSENT AGENDA

Approval of minutes – 09/14/15 and 09/29/15 – Pulsts motioned to remove the approval of minutes from Consent Agenda for corrections and seconded by Stuckey. 4-0. 

OLD BUSINESS

Second Reading of Alcohol Ordinance

Stuckey motioned to postpone the Second Reading of Alcohol Ordinance to November 9th Council Meeting and seconded by Brown. 4-0. 

NEW BUSINESS

Discussion of County’s SPLOST initiative No action taken on this item.

Resolution authorizing budget transfersPulsts motioned to approve, 2nd by Stuckey. Discussion to amend the transfer of Other Professional Services. Brown motioned to amend the transfer from $1,500 to $900 and Chidi 2nd. 3-1 with Stuckey opposing. The budget transfer passed unanimously.  

Committee Reports

Public Comments

Council Comment

Executive Session to Discuss Real Estate and Review Executive Session Minutes– Brown motioned to go into Executive Session and seconded by Stuckey at 8:28pm. 4-0.

Council adjourned Executive Session and reconvened in regular meeting upon motion by Pulsts and seconded by Stuckey. Motion was made by Chidi to approve Executive Session minutes dated 9/14/15 and 9/29/15 and seconded by Pulsts. 4-0.

Adjournment8:35 PM upon motion by Pulsts and seconded by Brown.

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September 29, 2015 Agenda and Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

SEPTEMBER 29, 2015

7:30 PM

 

Call to order- Called to order by Mayor Pro-Tem Pulsts at 7:31 pm. Present Pulsts, Brown, Chidi, Stuckey. Mayor deNobriga was out of town due to a death in the family..

 Announcements/Communication – None

Adoption of Agenda Adopted with amendments upon motion by Chidi and second by Stuckey. 4-0 Amendments (a) add item to discuss flowers recognizing the passing of Mayor deNobriga’s father and (b) executive session to discuss real estate

Public Comments – None

 OLD BUSINESS 

  • Code Enforcement – Discussion with Chief Green regarding steps in the Code Enforcement Process.
  • Purchase of Flowers – Chidi stated that a donation should be taken up to cover the purchase of a funeral arrangement. Pulsts suggested a donation to the entity specified by the family, may be appropriate action  

Departmental Reports

Public Comments – None

Council Comment – Pulsts announced an upcoming meeting of the committee reviewing revisions to the Zoning Ordinance.

Motion to go into Executive Session to discuss a Real Estate matter was made by Chidi, seconded by Brown and was approved 4-0 

Motion to adjourn Executive Session and reconvene in regular session was made by Chidi, seconded by Brown and was approved 4-0

Adjournment 8:02 pm upon motion by Chidi and second by Stuckey

CITY OF PINE LAKE

AGENDA

SEPTEMBER 29, 2015

7:30 PM

Call to order

Announcements/Communication

Adoption of Agenda

Public Comments 

OLD BUSINESS 

  • Code Enforcement 

Departmental Reports

Public Comments

Council Comment

Adjournment

 

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City Council Action Agenda 09/14/2015 and Minutes for 08/10/2015

CITY OF PINE LAKE

AGENDA

SEPTEMBER 14, 2015

7:30 PM

Call to order at 7:32 PM. All elected officials were present.

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda – 4-0 Approved upon motion by Chidi and second by Pulsts

Public Comments

CONSENT AGENDA

Approval of minutes of meeting held 08/10/15 and 08/25/15 Approved 4-0 upon motion by Brown and second by Stuckey.

 OLD BUSINESS

Consideration of Street Naming Policy – Approved as amended upon motion by Pulsts and second by Stuckey.

Discussion of Alcohol Ordinance

 NEW BUSINESS

 Committee Reports

Public Comments

Council Comment

Executive Session – Real Estate Motion to go into Executive Session to discuss real estate by Pulsts, second by Brown and approved 4-0. Motion to adjourn Executive Session and reconvene in regular meeting by Pulsts and seconded by Chidi. Approved 4-0. Motion to adjourn meeting by Pulsts second by Chidi and approved 4-0. 9:14 pm.

Adjournment

Here is a link to the August 10, 2015 City Council Meeting Minutes.

Enjoy!

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Action Agenda – 08/25/2015 City Council Work Session

 CITY OF PINE LAKE

ACTION AGENDA

AUGUST 25, 2015

7:30 PM

Call to ordercalled to order by Mayor Kathie deNobriga at 7:33 pm. All were present except for City Administrator Valerie Caldwell.

Announcements/Communication

Adoption of AgendaAgenda item ARC Plan 2040 removed from the agenda and place on September Work Session Agenda by Mayor and to add Facilities Rental Report by Russell Rockwell, Facilities Manager. Brown motioned to approve; seconded by Stuckey. Approved 4-0

 Public Comments

 OLD BUSINESS

  •  Discussion of Street Name Change PolicyDiscussion and placed September 14th Agenda for vote
  • Discussion of Alcohol OrdinanceItem briefly discussed and placed on September 29th Work Session Agenda

 

  • ARC Plan 2040Removed from Agenda

Departmental Reports

Public Comments

Council Comment

AdjournmentStuckey motioned to adjourn; seconded by Chidi. Approved 4-0 at 8:39 pm.

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May 11, 2015 Action Agenda City Council Meeting

CITY OF PINE LAKE

ACTION AGENDA

MAY 11, 2015

7:30 PM

 

Call to order – 7:30 pm

Pledge of Allegiance led by Mayor deNobriga

Announcements/Communication – Caldwell stated she anticipated receiving the tax digest the following week

Adoption of Agenda accepted as presented

Public Comments None

 

CONSENT AGENDA

  • Minutes of meeting held April 28, 2015 Approved 3-0 on motion by Chidi 2nd Stuckey

 OLD BUSINESS

  •  Review of Resolution Designating City Spokesperson Motion to approve by Brown, 2nd Pulsts – Amendment by Stuckey 2nd by Brown – Approved 4-0 as amended
  • Discussion of Clubhouse Use – Council member Pulsts Staff directed to install picture rail in Clubhouse

 NEW BUSINESS

  • Discussion of Aquarium – John Weeks – Consensus of Council supporting concept and Weeks to work with Public Works for installation at most appropriate location
  • Report on Town Hall Meeting by Chidi Thanks to Jean Bordeaux for compilation of survey results
  • Discussion of Garages and Carports report of ARB discussions of this topic
  • Review of Time Line for Zoning Ordinance Mayor reported on meeting with attorney and planner – Town Hall meeting planned for June – Carports Garages house size, fences for discussion at May Work Session

 

Committee Reports

Public Comments

Council Comment

Adjournment at 9:16 pm on motion by Pulsts 2nd by Stuckey 4-0 9:16 pm

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