11/14/16 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

NOVEMBER 14, 2016

7:30 PM

Call to order by Mayor Hammet at 7:30 – Present Mayor, Council members Bordeaux, Hall, Pulsts, Holder and Woods.  Also present were Chief Green, Administrator Caldwell and Attorney Henderson.

Pledge of Allegiance – led by Hammet

Announcements/Communication

Adoption of Agenda- Hammet amended the agenda by adding Safe Harbor Resolution promoting diversity and inclusion. Holder moved to the amended agenda; Pulsts moved to adopt the amended agenda and 2nd by Hall; approved 5-0.

Public Comments

Approval of Minutes from Council meetings of 10/10/16 and 10/25/16 Approved 5-0 upon motion by Pulsts; 2nd by Hall.

Safe Harbor Resolution: A Resolution Promoting Diversity and Inclusion – Hammet read the resolution. Upon amending the resolution Bordeaux moved to approve; 2nd by Holder. 5-0.

Appointment of Municipal Judge for 2017 – Hammet appointed L’Erin Barnes Wiggins the 2017 judgeship.

Amendments to Sedimentation and Erosion Control Ordinance – EPD mandate – The first reading of the caption was by Pulsts. No action taken on this item & placed on December agenda.

Discussion of Pedestrian Safety and lowering of speed limit in residential area – Chief Green talked about cost and that it can’t not be enforced except through radar. Also, talked about a Slow Down Campaign.

Approval of quote for storage facility at Beach House – Jean Bordeaux- Bordeaux move to award Paul Kent the bid; 2nd by Holder and approved unanimously.

Review of Filming Ordinance – There was discussion on this item with no action taken.

Mushroom Project -Holder moved for the project to move forward; 2nd by Bordeaux.

Consideration of Chime Installation -Bordeaux moved to move forward with the with a location to be determined; 2nd by Holder and approved 4-0.

Adoption of Disorderly Conduct Ordinance – Pulsts did the 2nd reading; Pulsts motioned to approve; 2nd by Holder and approved unanimously.

Adoption of Resolution Establishing a City Motto- Bordeaux read the motto and moved to adopt the resolution; 2nd by Holder. Passed 5-0.

Public Comments

Mayor Comments

Council Comments

Adjournment- Holder moved to adjourn at 8:57 pm; 2nd by Bordeaux. 5-0.

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11/14/2016 COUNCIL AGENDA

CITY OF PINE LAKE AGENDA
NOVEMBER 14, 2016
7:30 PM

▪ Call to order
▪ Pledge of Allegiance
▪ Announcements/Communication
▪ Adoption of Agenda
▪ Public Comments
▪ Approval of Minutes from Council meetings of 10/10/16 and 10/25
▪ Appointment of Municipal Judge for 2017
▪ Amendments to Sedimentation and Erosion Control Ordinance – EPD mandate
▪ Discussion of Pedestrian Safety and lowering of speed limit in residential area
▪ Approval of quote for storage facility at Beach House – Jean Bordeaux
▪ Review of Filming Ordinance
▪ Mushroom Project –
▪ Consideration of Chime Installation
▪ Adoption of Disorderly Conduct Ordinance
▪ Adoption of Resolution Establishing a City Motto
▪ Public Comments
▪ Mayor Comments
▪ Council Comments
▪ Adjournment

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10-25-16 Council Work Session Action Agenda

CITY OF PINE LAKE

CITY COUNCIL WORK SESSION

ACTION AGENDA

OCTOBER 25, 2016

7:30 PM

 

Call to order by Mayor Hammet at 7:30 – Present Mayor, Council members Bordeaux, Hall, Pulsts, Holder and Woods.  Also present were Chief Green, Administrator Caldwell, Attorney Henderson, and Administrative Assistant Varner. 

Pledge of Allegiance led by Hammet

Announcements/Communication

Adoption of Agenda Approved 5-0 upon motion by Bordeaux, 2nd by Hall

Public Comments

Holder- Update on Matt Johnson Memorial at the Lake There was a brief discussion; additional information requested with no action taken on this item.

Bordeaux- IT in A Box- Technology Company – Update provided and that the on boarding migration will began 10/26.

Amendment to Disorderly Conduct OrdinanceHenderson gave an update followed by discussion.  Item placed on November 14th agenda for the vote.

Public Comments

Council Comment

Mayor Comments The Kids Town Hall; hosted by Susan Edwards, Chief Green and the Mayor will be October 30th from 3:00 – 4:00 pm at the Club House

Adjournment – Upon motion duly made and seconded meeting was adjourned at 8:17

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10-25-2016 Council Work Session Agenda

CITY OF PINE LAKE

CITY COUNCIL WORK SESSION

AGENDA

OCTOBER 25, 2016

7:30 PM

 

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

Holder- Update on Matt Johnson Memorial at the Lake

Bordeaux- IT in A Box- Technology Company

Amendment to Disorderly Conduct Ordinance

Public Comments

Council Comment

Mayor Comments

Adjournment

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10-10-16 ACTION AGENDA

CITY OF PINE LAKE

ACTION AGENDA

OCTOBER 10, 2016

7:30 PM

Call to order by Mayor Hammet at 7:30 – Present Mayor, Council members Bordeaux, Hall, Pulsts, and Woods.  Also present were Chief Green, Administrator Caldwell, Attorney Henderson, and Administrative Assistant Varner. Holder was not present.

Pledge of Allegiance – led by Hammet

Announcements/Communication

Adoption of Agenda Amended to add consideration of Resolution adopting Service Delivery Strategy (SDS)

Public- Comments None

CONSENT AGENDA

All matters listed under this item are considered to be routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

Approval of Minutes of Meetings held 09/12/16 and 09/27/16 Approved 4-0 upon motion by Pulsts, 2nd by Bordeaux

OLD BUSINESS

  • Approval of Resolution Adopting Comprehensive Plan Update – Approved 4-0 upon motion by Pulsts, 2nd by Bordeaux
  • Public Facilities Policies Motion to adopt by Bordeaux, 2nd by Woods and approved 4-0
  • Service Delivery Strategy – A resolution adopting SDS was presented.  A brief discussion ensued relative to the budgetary impact for Pine Lake.  Resolution approved 4-0 upon motion by Pulsts, 2nd by Bordeaux

Public Comments None

Council Comment Bordeaux provided update on establishing the new website

Mayor Comments

Adjournment 7:48 pm upon motion by Pulsts and 2nd by Hall.

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10-10-2016 City Council Meeting Agenda

                          CITY OF PINE LAKE

                                    AGENDA

                          OCTOBER 10, 2016

                                     7:30 PM

 

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

           OLD BUSINESS

  • Approval of Resolution Adopting Comprehensive Plan Update
  • Public Facilities Policies

Public Comments

Council Comment

Mayor Comments

Adjournment

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09-27-2016 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

SEPTEMBER 27, 2016

7:30 PM

Call to order Mayor Melanie Hammet called the meeting to order at 7:31 p.m.  Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux, Augusta Woods and Tonja Holder.  Also present City Attorney Laurel Henderson and City Administrator Valerie Caldwell.  Council member Brandy Hall and Chief of Police Sarai Y’Hudah Green were not present.

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda Mayor Hammet requested to amend the agenda by adding discussion of the lake closing. Pulsts moved to adopt the agenda; seconded by Holder and approved 4-0.

Public Comments

Lyndsay Sweeney a memorial proposal for Matt Johnson – Sweeney proposed to place a musical chime at the lake or playground in memory of Johnson. She and Holder will work together on this matter and report back at a future meeting.

Report from City Solicitor – L’Erin Barnes – Barnes gave a thorough report on matters of court, answered questions and requested a laptop and printer for court sessions to streamline the process. 

Discussion of the Lake Closing-Hammet reported to council that on September 21 she received a text message from a resident that DeKalb County had a sewer spill.  On September 22 she expedited a lake test and on the 23rd the result was 2800 from 2 the previous week. Mayor Hammet made an executive decision on the 24th to close the lake for the remainder of the year for the safety of the community. Another test was administered on the 26th with results of 2.  Holder suggested swimming at your own risk and to post the results. The Mayor said that Floatzilla and the Sand Castle Competition was safe for Lake Fest. The test results will be posted at the beach/lake.

Public Comments

Mayor Comments

Council Comments

Adjournment – Bordeaux moved to adjourn at 9:10 pm; seconded by Holder. Approved 4-0.

 

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09-27-2016 CITY COUNCIL MEETING AGENDA

CITY OF PINE LAKE

AGENDA

SEPTEMBER 27, 2016

7:30 PM

 

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

Lyndsay Sweeney a memorial proposal for Matt Johnson, Resident

Report from City Solicitor – L’Erin Barnes

Public Comments

Mayor Comments

Council Comments

Adjournment

 

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08-30-2016 CITY COUNCIL WORK SESSION MINUTES

CITY OF PINE LAKE

CITY COUNCIL WORK SESSION MINUTES

AUGUST 30, 2016

7:30 PM

Call to order

Mayor Melanie Hammet called the meeting to order at 7:30 p.m.  Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux, Augusta Woods, Brandy Hall and Tonja Holder.  Also present City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief Sarai Y’Hudah Green.

Pledge of Allegiance

Announcements/Communication

  • Mayor Hammet communicated that she was pleased to have a full council seated and thanked all of the members for attending the renaming of the post office on August 27th in honor of slain Officer Francis Ortega.
  • Mayor Pro Tem Pulsts communicated that DeKalb County Planning had an open workshop on August 20th regarding the overlay design from Hambrick Road. The next prism meeting will be on September 8th at St. Timothy Methodist Church on Memorial Drive.
  • Caldwell communicated that she attended the 11th Annual Environmental Conference and gave an update on the classes that she took.
  • Woods communicated that she attended the Human Trafficking and Sex Slavery Class on August 27th with Chief Green and the police department. She stated that Atlanta was No. 1 in the world for human trafficking and sex slavery and that it is very prevalent. Woods recommended additional training for the police department and community for awareness and education.
  • The Mayor stated that she and Holder attended a meeting with the group that is doing the design work for the Rockbridge Road expansion and that they have requested more consideration for pedestrian crossing at the post office site. Holder said that there will not be an official crosswalk but there will be a small median with a gap for crossing due to the steep hill and a crosswalk will not be safe. Holder said that they suggested that the planners do a better job and recommended signage for the crossing area. The construction is due for completion in 2018 and will be a 9-12month project.
  • Hammet communicated that she, Holder and Woods would be attending a collective meeting at the City of Lithonia with Stone Mountain, Avondale, Clarkston to discuss how the five smaller cities of the county can work together better and support each other. There was discussion for economic development.
  • Mayor Hammet communicated to Chief Green, the Police Department and the Ortega Family on how special the ceremony was for the renaming of the post office and that she was glad to be there especially to have met slain Officer Ortega’s son.
  • The Mayor communicated that she attended the DeKalb County Association Policy meeting and the subject was the detoriation of the sewer system and that the meetings are on Mondays at 11:00 am and that elected officials are welcome to attend
  • Mayor Hammet met with Diane Durant, Municipal Arts Panel and they discussed end of year goals. Cheryl Hubbard, Events & Facilities Coordinator; Eva Sotus, Resident and Durant met and the goals are:
    • to analyze the acoustic challenges of the two rental facilities and to establish a budget for solutions
    • To produce a short video of the art and artist of the community for marketing
  • Bordeaux communicated that the Kickoff for IT in A Box which is the new website hosting company for the city will be at the Club House on September 8th with the priority list consisting of the website and new council email addresses that reflect the city. Attending the meeting will be Bordeaux, Woods and Caldwell.

Adoption of Agenda  

Holder requested to amend the agenda by adding the discussion of Purchasing a New Police Vehicle and removing the Storage Space at the Beach House from the agenda. Holder moved to adopt the amended agenda; seconded by Bordeaux and was approved 5-0.

Public Comments

Shirley Kinsey 579 Spruce Drive commented that she had good and bad news and that a crew from DeKalb County Roads came and paved a portion of Spruce Drive and the south side of the lake.  She stated she was glad for the paving, however; that the road crew had dumped debris and dirt that needs to be removed because it could be harmful to the wetlands and the wildlife with the pollution. Kinsey said that she would be writing the CEO and Public Works Director and asked for support from the city to clean the areas. Green and Caldwell will also follow up on this matter.

Kathie deNobriga 4641 Ridge Drive thanked the Mayor and Holder for their persistence with DOT as a victory.  She also asked the city to work with PLAIN and Lakefest with the Labor Day Picnic on September 5th at the beach.  deNobriga commented on her request for access of the city’s SAM’S Wholesale Club membership card and got pushback and asked for consideration because the city has tax exemption status on purchases and said that in the past had taken responsibility for it and asked for cooperation from the city on this matter.  Holder and Kinsey offered the use of their personal SAM’S card.

DeNobriga said that in principal it is a very poor practice and reflection of the trust and relationship between various citizen’s efforts.  Mayor Hammet stated for the point of clarity the picnic was never a line item in the 2016 budget and that it was cut from the 2015 budget.

Review of Street Closing Policy

There was discussion on this item with no action taken and the policy will be placed on the September 12th council meeting agenda.

Review of Policy for Free use of Public Space

There was discussion with revisions. Holder will revise policy and will be placed on the September 12th council meeting agenda. The Mayor stated that Hubbard is doing an excellent job keeping the facilities rented and that her goal for rentals is $22, 000 for 2016.

Review of Amendment to Policy Regarding Review of Advertising

Holder will add the revised and correct language to contract and forward to be added to existing agreement. 

Consideration of Town Hall Meeting for September

Scheduled for September 20th at the Beach House at 7:00 p.m. Topics of discussion will be Free Use of Public Space Application, Code Enforcement “The New Normal” and catching up on current issues. Mayor Hammet said that she and Susan Edwards, Resident are working together on a Town Hall for Kids meeting and the date and time is to be determined.

Storage of Space at the Beach House

This item was removed from the agenda.

Purchase of New Police Vehicle

This item was discussed with approval of a purchase of a new police vehicle versing a lease because the department is down to one vehicle.  The vendor is to be determined at a later date.

Report of Projected Expenses for Summer Beach/Lake Use

Caldwell reported the expenses was $8,304.64. This total included weekly lake testing, porta john rental, ring and rope for the beach monitor, materials for chair and umbrella, to part time beach monitor salaries and the projection for Jenkins to end the season.

Public Comments

David Brachman 4588 Park Drive Complimented Mayor and Council for the work that they have done and said that he was amazed with the progress over the past six months.  He also commented on the use of city equipment and borrowing the SAM’S membership card and recommended that the same rules need to apply across the board for everyone that it is not allowed.

Kathie deNobriga talked about the upcoming referendum for the November 8th ballot and that attention was needed. She also spoke on the advertising policy, the deposits for rental facilities and the revision of the street closing policy and that it is open ended. She recommended a monetary amount be placed in the policy.

Mayor Comment

There was not any at this time.

Council Comments

Holder thanked deNobriga for the deposit note and that it would be added to the agreement.  She also talked about street closings for events and payments which will be in the contract. Holder and Pulsts offered deNobriga the use of their personal Costco Club Card. Holder also talked about the wages for the police for events which will be known prior to a contract.

 Adjournment

Bordeaux moved to adjourn at 8:57 pm; seconded by Hall and approved 5-0.

_______________________________

Missye Varner, Administrative Assistant

 

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08-08-2016 City Council Meeting Minutes

CITY OF PINE LAKE

 COUNCIL MEETING MINUTES

AUGUST 8, 2016

7:30 PM

 

Call to order

Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux and Tonja Holder. Also, present City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief Sarai Y’Hudah Green.

Pledge of Allegiance

Swearing in of Brandy Hall and Augusta Woods

Attorney Henderson administered the oath of office for the following elected officials: Brandy Hall and Augusta Woods.  Hall and Woods took their places at the dais.

Announcements/Communication

Mayor Hammet announced that the Service Delivery Strategy will be added to the agenda and addressed later in the meeting.

Pulsts announced that on August 27th at 1:00 p.m. the Post Office will be renamed honoring slain Officer Francis Manuel Ortega.  There will be representation from Congressman Hank Johnson office, members of the Ortega family and the Pine Lake Police Department.

The Mayor announced that Officer Ortega lost his life during a routine traffic on August 11, 2005. He was 25 years and left to cherish two small children; a boy and a girl. There will be a reception following the dedication ceremony. Hammet communicated that it was a terrible day in the city that still resonates.

Adoption of Agenda

Bordeaux requested to amend the agenda by adding IT in a Box a website company under Old Business. Pulsts moved to adopt the amended agenda; seconded by Holder. Approved 3-0.

Public Comments

There were not any at this time.

CONSENT AGENDA

  • Approval of Lease Purchase of two copiers for Police and Administration Departments
  • Approval of Meeting Minutes of 7/11/2016 and 7/26/2016

Pulsts moved to approve the consent agenda with corrections to the minutes; seconded by Holder and voted 5-0.

 OLD BUSINESS

  • Second Public Hearing on Comprehensive Plan Update

Allison Duncan gave an overview of the revised Comprehensive Plan draft. The next Public Hearing will be held on October 10th at 7:30 in the Council Chambers for adoption consideration. The Mayor will submit letter to Atlanta Regional Commission prior to the hearing. On October 31st is the deadline for the Department of Community Affairs for the adoption.

Mayor Hammet stated that the Commercial Work Group and the Steering Committee played a large part the Comprehensive Plan.  She also said that new council members Hall is on the Commercial Work Group and that Woods is on the Steering Committee. The Mayor thanked persons from the group and committee that worked on this project. There was a brief discussion on the vision statement from the July 28th meeting.  Pulsts stated that the meeting was very productive and included citizen input.

The Comprehensive Plan draft will be put on the city website and citizens may come to City Hall for copies.

  • IT in a Box

Bordeaux provided an update of the additional information provided from IT in a Box.  Mayor Hammet appointed a website committee that consists of Bordeaux, Woods and Holder. Pulsts moved to approve the two seat package of website services not to exceed 10% of the monthly fee yearly; seconded by Holder and approved 5-0.

  • Report from Chief Green

Green congratulated the new members of council and gave an update of the July 1st incident at the beach and also stated that the investigation was completed and closed. Green stated that Officer John Reid was reprimanded and that a copy will be placed in his personnel file.

  • Extension of Moratorium for UP District

Pulsts moved to extend the moratorium due to expire on August 9, 2016 to February 9, 2017; seconded by Holder and approved 5-0.

NEW BUSINESS

  • Consideration of Resolution Service Delivery Strategy

There was a brief discussion of various components of the proposed resolution.  Henderson talked about tax levies as it relates to SDS.  Pulsts motioned to approve with the inclusion of clarification of library fees and roads and pavements remaining; seconded by Holder. Approved 5-0.

  • Acceptance of PLAIN Donation

There was discussion on this item about the construction addition of a storage area being added to the beach house. Bordeaux presented photos of where the placement of the storage may be added.  Bordeaux and Holder recommended additional quotes.  The PLAIN donation was placed on hold pending additional bids for the construction project.

Public Comments

Susan Lightcap 451 Clubhouse Drive commented that more storage space is needed at the beach house.  She also said that she would donate a rolling cart to be used to house items used for the monthly breakfasts to serve the community.

Shirley Kinsey 579 Spruce Drive asked if there was a contract to IT in A Box and the Mayor stated that there would not be a contract but there will be something in writing.

David Brachman 4588 Park Drive stated that he was angry at the outcome of the July 1st beach issue and for Officer John Reid being reprimanded with something in his personnel file forever and that the residents causing the incident probably would have nothing.  He stated that he has known Officer Reid for 10 years and that when the city had no money he kept the police cars operable.  Brachman also thanked the new council members.

Mayor Comments

There were not any at this time.

Council Comments

Pulsts asked what the estimated time of arrival for the body cameras. Chief stated that there will be a meeting regarding the upcoming purchase.  Hammet commented that she read in the Atlanta Journal Constitution that DeKalb County was currently working on paperwork.

 Adjournment

Bordeaux moved to adjourn at 8:44 p.m. and was seconded by Woods. Approved 5-0.

_______________________________

Missye Varner, Administrative Assistant

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