01-08-18 City Council Agenda

CITY OF PINE LAKE

AGENDA

JANUARY 8, 2018

7:00 PM

 

Call to order

Pledge of Allegiance

Swearing in of Council Members Jean Bordeaux, Brandy Hall and Augusta Woods

Announcements/Communication

Adoption of Agenda

Public Comments

Setting date for Council Retreat

          CONSENT AGENDA

All  matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

  • Approval of meeting minutes from 12/11/17 Council meeting
  • Adoption of 2018 meeting calendar
  • Annual Appointments –
  • City Attorney- Laurel Henderson
  • Municipal Judge – L’Erin Wiggins
  • City Auditor – James Whittaker
  • Legal Organ – DeKalb County News

NEW BUSINESS

Appointment of Mayor Pro-Tem

Adoption of Resolution # 01-2018 calling for an election to fill the unexpired term previously held by Tonja Holder

Budget Adjustment

OLD BUSINESS

Public Comments

Mayor’s Comments

Council Comment

Adjournment

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2018 Council Meeting Calendar

City of Pine Lake  2018 Council Meeting Calendar
(2nd Monday and Last Tuesday of each month)
MEETING DAY DATE TIME LOCATION 1
Council Meeting Monday 1/8/2018 7:00 PM Council Chambers
Council Meeting Tuesday 1/30/2018 7:00 PM Council Chambers
Council Meeting Monday 2/12/2018 7:00 PM Council Chambers
Council Meeting Tuesday 2/27/2018 7:00 PM Council Chambers
Council Meeting Monday 3/12/2018 7:00 PM Council Chambers
Council Meeting Tuesday 3/27/2018 7:00 PM Council Chambers
Council Meeting Monday 4/9/2018 7:00 PM Council Chambers
Council Meeting Tuesday 4/24/2018 7:00 PM Council Chambers
Council Meeting Monday 5/14/2018 7:00 PM Council Chambers
Council Meeting Tuesday 5/29/2018 7:00 PM Council Chambers
Council Meeting Monday 6/11/2018 7:00 PM Council Chambers
Council Meeting Tuesday 6/26/2018 7:00 PM Council Chambers
Council Meeting Monday 7/9/2018 7:00 PM Council Chambers
Council Meeting Tuesday 7/31/2018 7:00 PM Council Chambers
Council Meeting Monday 8/13/2018 7:00 PM Council Chambers
Council Meeting Tuesday 8/28/2018 7:00 PM Council Chambers
Council Meeting Monday 9/10/2018 7:00 PM Council Chambers
Council Meeting Tuesday 9/25/2018 7:00 PM Council Chambers
Council Meeting Monday 10/8/2018 7:00 PM Council Chambers
Council Meeting Tuesday 10/30/2018 7:00 PM Council Chambers
Council Meeting Tuesday 11/13/2018 7:00 PM Council Chambers
Council Meeting Tuesday 11/27/2018 7:00 PM Council Chambers
Council Meeting Monday 12/10/2018 7:00 PM Council Chambers
1 Council Chambers is also used as Court Room
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12/11/2017 CITY COUNCIL AGENDA

CITY OF PINE LAKE

CITY COUNCIL AGENDA

DECEMBER 11, 2017

7:00 PM

 

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

CONSENT AGENDA

 All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

 Minutes of meeting held:

  • Minutes of 11/28/17 Council Meeting
  • Minutes of 12/05/17 Town Hall Meeting

OLD BUSINESS

NEW BUSINESS

 Adoption of Pine Lake Lounge Rules

  • Budget Transfer
  • 2018 Meeting Schedule

 

Public Comments

Council Comments

Mayor’s Comments

Adjournment

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11/28/17 City Council Meeting Agenda

 CITY OF PINE LAKE

CITY COUNCIL AGENDA

NOVEMBER 28, 2017

7:00 PM

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

CONSENT AGENDA

All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

Minutes of meeting held:

  • Minutes of 11/15/17 Council Meeting

 OLD BUSINESS

 Adoption of 2018 Budget

 NEW BUSINESS

 Final Town Hall of 2017 – December 5th

Cancellation of 12/26/17 Meeting

Public Comments

Council Comments

Mayor’s Comments

Adjournment

 

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11/15/17 Council Meeting Action Agenda

CITY OF PINE LAKE
CITY COUNCIL ACTION AGENDA
NOVEMBER 15, 2017
7:00 PM

Call to order Mayor Melanie Hammet at 7:00 pm. – Council members Megan Pulsts, Jean Bordeaux, Augusta Woods, and Brandy Hall. Also present was City Administrator Valerie Caldwell and Chief of Police Sarai Y’Hudah-Green and City Attorney Laurel Henderson.

Pledge of Allegiance was led by Hammet.
Announcements/Communication
Adoption of Agenda– Hammet amended the agenda by removing the Resolution for Co-Working Space from New Business. Pulsts motioned to adopt the amended agenda; 2nd by Hall. 4-0.

Public Comments
CONSENT AGENDA

Minutes of 10/24/17 Council Meeting–Bordeaux motioned to approve the consent agenda; 2nd by Woods. 4-0.

PUBLIC HEARING

Public Hearing on 2018 Budget – Hammet opened the Public Hearing at 7:05 pm. Resident Calvin Burgamy questioned the MAP budget. With no further questions or comments, Hammet closed the public hearing and announced adoption was scheduled for 12/11/17.

NEW BUSINESS
Calvin Burgamy – Acoustical Panels- Burgamy presented an acoustical panel for the Beach House and Club House followed by discussion and requested the costs of be split between the City and PLAIN. Pulsts motioned conditional approval of payment towards the purchase of panels for the Beach House not to exceed $400 with installation to be performed by Public Works; 2nd by Bordeaux. 4-0

Adoption of Resolution Establishing Franchise Fees for Telecommunication – Pulsts motioned to adopt; 2nd by Bordeaux. 4-0

Schedule Final Town Hall of 2017- Town Hall Meeting scheduled for December 5th at 7:00pm at the Beach House.

Resolution for Co-Working Space – This item was removed from the agenda.

Consideration of Equipment Purchase- Hall motioned to authorize the purchase of an LPR for the Public Safety Department; 2nd by Bordeaux. Approved 3-0-1. Pulsts abstained.

Consideration of Budget Transfer – Motion to approve the transfer by Bordeaux; 2nd by Woods. 4-0
Public Comments
Council Comments
Mayor’s Comments
Adjournment – Woods motioned to adjourn at 8:11 pm; 2nd by Pulsts. 4-0

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12/26/17 Council Meeting Cancelled

CANCELLATION

The City Council Meeting scheduled for Tuesday, December 26, 2017 has been cancelled.

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12/5/17 Town Hall Meeting

PUBLIC NOTICE

 Mayor and Council will hold a town Hall meeting on Tuesday, December 5, 2017 at the Beach House located at 4580 Lake Shore Drive beginning at 7:00 pm.

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11/15/17 City Council Agenda

CITY OF PINE LAKE
CITY COUNCIL AGENDA
NOVEMBER 15, 2017
7:00 PM

Call to order
Pledge of Allegiance
Announcements/Communication
Adoption of Agenda
Public Comments

CONSENT AGENDA

All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

Minutes of meeting held:

• Minutes of 10/24/17 Council Meeting

PUBLIC HEARING
Public Hearing on 2018 Budget

NEW BUSINESS

Calvin Burgamy – Acoustical Panels
Adoption of Resolution Establishing Franchise Fees for Telecommunication
Schedule Final Town Hall of 2017
Resolution for Co-Working Space
Consideration of Equipment Purchase
Consideration of Budget Transfer

Public Comments
Council Comments
Mayor’s Comments

Adjournment

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CITY OF PINE LAKE PUBLIC HEARING AND ADOPTION 2018 BUDGET

The November 13, 2017 regularly scheduled City Council meeting has been postponed to November 15, 2017.

The City of Pine Lake will hold a public hearing on the proposed FY 2018 Budget at the City Council meeting on November 15, 2017 to be held in the Council Chambers, 459 Pine Drive, Pine Lake GA beginning at 7:00 pm.

The 2018 Budget is scheduled for adoption at the Council meeting on Tuesday, November 28, 2017.

The FY 2018 Budget will be available for public inspection at City Hall, 462 Clubhouse Drive during normal business hours beginning November 6, 2017.

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Waiver of Rental Fee For use of Event Space (Re-Post from 10/6/17)

To all Pine Lake Residents:

It’s that time of year again to apply for use of event space!  Applications will be accepted until 4:30 pm on November 1, 2017.  Successful applicants will have use of the facility with the rental fee being waived. Deposit and cleaning fees will apply.

Please see below for the Resident Application Form and Rules or contact City Hall for an application at 404-292-4250 ext 100.

WAIVER OF RENTAL FEE FOR

USE OF EVENT SPACE

Residents of Pine Lake are invited to apply for waiver of rental fee for the use of event space.  To apply for use of the facilities between January 1st – June 30th of the calendar year your application must be received by 4:30 PM on November 1st.  For facility use between July 1st – December 31st the application must be received by 4:30 PM on May 1st.

Please note that waiver is for the rental fee only.  The $200 deposit and cleaning fees of $40 will apply.

Applicants will need to fill out the attached form in its entirety and submit to City Hall.  You can submit in person during regular office hours, drop it through the slot in the door or e-mail it in at missyevarner@pinelakega.com .  E-mail will be checked at 4:30 PM on the closing date.  Applications received after 4:30 PM cannot be considered.

Once the time period has closed staff will score the applications based upon the information provided in the application form.  Every effort is made to accommodate requests, however the space is limited due to the increase in rentals.  Successful applicants will be announced at the next council meeting.  You will then need to fill out the Facility Use Agreement, and submit your deposit and cleaning fee to City Hall.  Your date(s) are not placed on the reservation calendar until the deposit, cleaning fee and Facility Use Agreement are received by City Hall.

If you wish to appeal the decision of Staff, please notify the City Clerk’s office of your intent to appeal no later than 7 days prior to the next council meeting so that you can be placed on the Council Agenda.

 

 

 

RESIDENT APPLICATION FORM

Resident Name: __________________________________________________________

Resident Address: ________________________________________________________

Phone Number: __________________  E-Mail: _______________________________

What day(s) are you requesting to use the facility?_______________________________

Which facility?  _____ Clubhouse                     ____  Beach House

Describe the event you wish to hold on that day(s): ______________________________

Is your event open to the public?                                          _____  Yes ______ No

If yes, will participants be charged an entrance fee?              _____  Yes ______ N0____

 

Is an underserved population benefiting from your event?      ______ Yes ______ No

If yes, please explain what population and how they would be benefiting.

 

Are Pine Lake residents benefiting from your event?                 ______ Yes   _____ No

If yes, please explain how Pine Lake residents are benefiting from your event.

 

Are you flexible on the date/time or facility your require for your event?

 

 

 

 

 

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