10-25-16 Council Work Session Action Agenda

CITY OF PINE LAKE

CITY COUNCIL WORK SESSION

ACTION AGENDA

OCTOBER 25, 2016

7:30 PM

 

Call to order by Mayor Hammet at 7:30 – Present Mayor, Council members Bordeaux, Hall, Pulsts, Holder and Woods.  Also present were Chief Green, Administrator Caldwell, Attorney Henderson, and Administrative Assistant Varner. 

Pledge of Allegiance led by Hammet

Announcements/Communication

Adoption of Agenda Approved 5-0 upon motion by Bordeaux, 2nd by Hall

Public Comments

Holder- Update on Matt Johnson Memorial at the Lake There was a brief discussion; additional information requested with no action taken on this item.

Bordeaux- IT in A Box- Technology Company – Update provided and that the on boarding migration will began 10/26.

Amendment to Disorderly Conduct OrdinanceHenderson gave an update followed by discussion.  Item placed on November 14th agenda for the vote.

Public Comments

Council Comment

Mayor Comments The Kids Town Hall; hosted by Susan Edwards, Chief Green and the Mayor will be October 30th from 3:00 – 4:00 pm at the Club House

Adjournment – Upon motion duly made and seconded meeting was adjourned at 8:17

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10-25-2016 Council Work Session Agenda

CITY OF PINE LAKE

CITY COUNCIL WORK SESSION

AGENDA

OCTOBER 25, 2016

7:30 PM

 

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

Holder- Update on Matt Johnson Memorial at the Lake

Bordeaux- IT in A Box- Technology Company

Amendment to Disorderly Conduct Ordinance

Public Comments

Council Comment

Mayor Comments

Adjournment

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09-27-2016 CITY COUNCIL MEETING AGENDA

CITY OF PINE LAKE

AGENDA

SEPTEMBER 27, 2016

7:30 PM

 

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

Lyndsay Sweeney a memorial proposal for Matt Johnson, Resident

Report from City Solicitor – L’Erin Barnes

Public Comments

Mayor Comments

Council Comments

Adjournment

 

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08-30-2016 CITY COUNCIL WORK SESSION MINUTES

CITY OF PINE LAKE

CITY COUNCIL WORK SESSION MINUTES

AUGUST 30, 2016

7:30 PM

Call to order

Mayor Melanie Hammet called the meeting to order at 7:30 p.m.  Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux, Augusta Woods, Brandy Hall and Tonja Holder.  Also present City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief Sarai Y’Hudah Green.

Pledge of Allegiance

Announcements/Communication

  • Mayor Hammet communicated that she was pleased to have a full council seated and thanked all of the members for attending the renaming of the post office on August 27th in honor of slain Officer Francis Ortega.
  • Mayor Pro Tem Pulsts communicated that DeKalb County Planning had an open workshop on August 20th regarding the overlay design from Hambrick Road. The next prism meeting will be on September 8th at St. Timothy Methodist Church on Memorial Drive.
  • Caldwell communicated that she attended the 11th Annual Environmental Conference and gave an update on the classes that she took.
  • Woods communicated that she attended the Human Trafficking and Sex Slavery Class on August 27th with Chief Green and the police department. She stated that Atlanta was No. 1 in the world for human trafficking and sex slavery and that it is very prevalent. Woods recommended additional training for the police department and community for awareness and education.
  • The Mayor stated that she and Holder attended a meeting with the group that is doing the design work for the Rockbridge Road expansion and that they have requested more consideration for pedestrian crossing at the post office site. Holder said that there will not be an official crosswalk but there will be a small median with a gap for crossing due to the steep hill and a crosswalk will not be safe. Holder said that they suggested that the planners do a better job and recommended signage for the crossing area. The construction is due for completion in 2018 and will be a 9-12month project.
  • Hammet communicated that she, Holder and Woods would be attending a collective meeting at the City of Lithonia with Stone Mountain, Avondale, Clarkston to discuss how the five smaller cities of the county can work together better and support each other. There was discussion for economic development.
  • Mayor Hammet communicated to Chief Green, the Police Department and the Ortega Family on how special the ceremony was for the renaming of the post office and that she was glad to be there especially to have met slain Officer Ortega’s son.
  • The Mayor communicated that she attended the DeKalb County Association Policy meeting and the subject was the detoriation of the sewer system and that the meetings are on Mondays at 11:00 am and that elected officials are welcome to attend
  • Mayor Hammet met with Diane Durant, Municipal Arts Panel and they discussed end of year goals. Cheryl Hubbard, Events & Facilities Coordinator; Eva Sotus, Resident and Durant met and the goals are:
    • to analyze the acoustic challenges of the two rental facilities and to establish a budget for solutions
    • To produce a short video of the art and artist of the community for marketing
  • Bordeaux communicated that the Kickoff for IT in A Box which is the new website hosting company for the city will be at the Club House on September 8th with the priority list consisting of the website and new council email addresses that reflect the city. Attending the meeting will be Bordeaux, Woods and Caldwell.

Adoption of Agenda  

Holder requested to amend the agenda by adding the discussion of Purchasing a New Police Vehicle and removing the Storage Space at the Beach House from the agenda. Holder moved to adopt the amended agenda; seconded by Bordeaux and was approved 5-0.

Public Comments

Shirley Kinsey 579 Spruce Drive commented that she had good and bad news and that a crew from DeKalb County Roads came and paved a portion of Spruce Drive and the south side of the lake.  She stated she was glad for the paving, however; that the road crew had dumped debris and dirt that needs to be removed because it could be harmful to the wetlands and the wildlife with the pollution. Kinsey said that she would be writing the CEO and Public Works Director and asked for support from the city to clean the areas. Green and Caldwell will also follow up on this matter.

Kathie deNobriga 4641 Ridge Drive thanked the Mayor and Holder for their persistence with DOT as a victory.  She also asked the city to work with PLAIN and Lakefest with the Labor Day Picnic on September 5th at the beach.  deNobriga commented on her request for access of the city’s SAM’S Wholesale Club membership card and got pushback and asked for consideration because the city has tax exemption status on purchases and said that in the past had taken responsibility for it and asked for cooperation from the city on this matter.  Holder and Kinsey offered the use of their personal SAM’S card.

DeNobriga said that in principal it is a very poor practice and reflection of the trust and relationship between various citizen’s efforts.  Mayor Hammet stated for the point of clarity the picnic was never a line item in the 2016 budget and that it was cut from the 2015 budget.

Review of Street Closing Policy

There was discussion on this item with no action taken and the policy will be placed on the September 12th council meeting agenda.

Review of Policy for Free use of Public Space

There was discussion with revisions. Holder will revise policy and will be placed on the September 12th council meeting agenda. The Mayor stated that Hubbard is doing an excellent job keeping the facilities rented and that her goal for rentals is $22, 000 for 2016.

Review of Amendment to Policy Regarding Review of Advertising

Holder will add the revised and correct language to contract and forward to be added to existing agreement. 

Consideration of Town Hall Meeting for September

Scheduled for September 20th at the Beach House at 7:00 p.m. Topics of discussion will be Free Use of Public Space Application, Code Enforcement “The New Normal” and catching up on current issues. Mayor Hammet said that she and Susan Edwards, Resident are working together on a Town Hall for Kids meeting and the date and time is to be determined.

Storage of Space at the Beach House

This item was removed from the agenda.

Purchase of New Police Vehicle

This item was discussed with approval of a purchase of a new police vehicle versing a lease because the department is down to one vehicle.  The vendor is to be determined at a later date.

Report of Projected Expenses for Summer Beach/Lake Use

Caldwell reported the expenses was $8,304.64. This total included weekly lake testing, porta john rental, ring and rope for the beach monitor, materials for chair and umbrella, to part time beach monitor salaries and the projection for Jenkins to end the season.

Public Comments

David Brachman 4588 Park Drive Complimented Mayor and Council for the work that they have done and said that he was amazed with the progress over the past six months.  He also commented on the use of city equipment and borrowing the SAM’S membership card and recommended that the same rules need to apply across the board for everyone that it is not allowed.

Kathie deNobriga talked about the upcoming referendum for the November 8th ballot and that attention was needed. She also spoke on the advertising policy, the deposits for rental facilities and the revision of the street closing policy and that it is open ended. She recommended a monetary amount be placed in the policy.

Mayor Comment

There was not any at this time.

Council Comments

Holder thanked deNobriga for the deposit note and that it would be added to the agreement.  She also talked about street closings for events and payments which will be in the contract. Holder and Pulsts offered deNobriga the use of their personal Costco Club Card. Holder also talked about the wages for the police for events which will be known prior to a contract.

 Adjournment

Bordeaux moved to adjourn at 8:57 pm; seconded by Hall and approved 5-0.

_______________________________

Missye Varner, Administrative Assistant

 

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08-08-2016 City Council Meeting Minutes

CITY OF PINE LAKE

 COUNCIL MEETING MINUTES

AUGUST 8, 2016

7:30 PM

 

Call to order

Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux and Tonja Holder. Also, present City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief Sarai Y’Hudah Green.

Pledge of Allegiance

Swearing in of Brandy Hall and Augusta Woods

Attorney Henderson administered the oath of office for the following elected officials: Brandy Hall and Augusta Woods.  Hall and Woods took their places at the dais.

Announcements/Communication

Mayor Hammet announced that the Service Delivery Strategy will be added to the agenda and addressed later in the meeting.

Pulsts announced that on August 27th at 1:00 p.m. the Post Office will be renamed honoring slain Officer Francis Manuel Ortega.  There will be representation from Congressman Hank Johnson office, members of the Ortega family and the Pine Lake Police Department.

The Mayor announced that Officer Ortega lost his life during a routine traffic on August 11, 2005. He was 25 years and left to cherish two small children; a boy and a girl. There will be a reception following the dedication ceremony. Hammet communicated that it was a terrible day in the city that still resonates.

Adoption of Agenda

Bordeaux requested to amend the agenda by adding IT in a Box a website company under Old Business. Pulsts moved to adopt the amended agenda; seconded by Holder. Approved 3-0.

Public Comments

There were not any at this time.

CONSENT AGENDA

  • Approval of Lease Purchase of two copiers for Police and Administration Departments
  • Approval of Meeting Minutes of 7/11/2016 and 7/26/2016

Pulsts moved to approve the consent agenda with corrections to the minutes; seconded by Holder and voted 5-0.

 OLD BUSINESS

  • Second Public Hearing on Comprehensive Plan Update

Allison Duncan gave an overview of the revised Comprehensive Plan draft. The next Public Hearing will be held on October 10th at 7:30 in the Council Chambers for adoption consideration. The Mayor will submit letter to Atlanta Regional Commission prior to the hearing. On October 31st is the deadline for the Department of Community Affairs for the adoption.

Mayor Hammet stated that the Commercial Work Group and the Steering Committee played a large part the Comprehensive Plan.  She also said that new council members Hall is on the Commercial Work Group and that Woods is on the Steering Committee. The Mayor thanked persons from the group and committee that worked on this project. There was a brief discussion on the vision statement from the July 28th meeting.  Pulsts stated that the meeting was very productive and included citizen input.

The Comprehensive Plan draft will be put on the city website and citizens may come to City Hall for copies.

  • IT in a Box

Bordeaux provided an update of the additional information provided from IT in a Box.  Mayor Hammet appointed a website committee that consists of Bordeaux, Woods and Holder. Pulsts moved to approve the two seat package of website services not to exceed 10% of the monthly fee yearly; seconded by Holder and approved 5-0.

  • Report from Chief Green

Green congratulated the new members of council and gave an update of the July 1st incident at the beach and also stated that the investigation was completed and closed. Green stated that Officer John Reid was reprimanded and that a copy will be placed in his personnel file.

  • Extension of Moratorium for UP District

Pulsts moved to extend the moratorium due to expire on August 9, 2016 to February 9, 2017; seconded by Holder and approved 5-0.

NEW BUSINESS

  • Consideration of Resolution Service Delivery Strategy

There was a brief discussion of various components of the proposed resolution.  Henderson talked about tax levies as it relates to SDS.  Pulsts motioned to approve with the inclusion of clarification of library fees and roads and pavements remaining; seconded by Holder. Approved 5-0.

  • Acceptance of PLAIN Donation

There was discussion on this item about the construction addition of a storage area being added to the beach house. Bordeaux presented photos of where the placement of the storage may be added.  Bordeaux and Holder recommended additional quotes.  The PLAIN donation was placed on hold pending additional bids for the construction project.

Public Comments

Susan Lightcap 451 Clubhouse Drive commented that more storage space is needed at the beach house.  She also said that she would donate a rolling cart to be used to house items used for the monthly breakfasts to serve the community.

Shirley Kinsey 579 Spruce Drive asked if there was a contract to IT in A Box and the Mayor stated that there would not be a contract but there will be something in writing.

David Brachman 4588 Park Drive stated that he was angry at the outcome of the July 1st beach issue and for Officer John Reid being reprimanded with something in his personnel file forever and that the residents causing the incident probably would have nothing.  He stated that he has known Officer Reid for 10 years and that when the city had no money he kept the police cars operable.  Brachman also thanked the new council members.

Mayor Comments

There were not any at this time.

Council Comments

Pulsts asked what the estimated time of arrival for the body cameras. Chief stated that there will be a meeting regarding the upcoming purchase.  Hammet commented that she read in the Atlanta Journal Constitution that DeKalb County was currently working on paperwork.

 Adjournment

Bordeaux moved to adjourn at 8:44 p.m. and was seconded by Woods. Approved 5-0.

_______________________________

Missye Varner, Administrative Assistant

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9-12-2016 ACTION AGENDA

CITY OF PINE LAKE

ACTION AGENDA

SEPTEMBER 12, 2016

7:30 PM

Call to order Mayor Melanie Hammet called the meeting to order at 7:30 p.m.  Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux, Augusta Woods, Brandy Hall and Tonja Holder.  Also present City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief Sarai Y’Hudah Green.

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda Holder requested to correct from Old Business the Street Closing Policy to an Amendment to the Facility Policy for discussion.  Also Hammet request removed the Amendment to Disorderly Conduct Ordinance from the agenda.  Pulsts moved to adopt the agenda; seconded by Holder. Approved 5-0.

Public Comments

CONSENT AGENDA

All matters listed under this item are considered to be routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

  • Approval of Minutes of 08/08/16 and 08/30/16 meetingsPulsts moved to approve the minutes; seconded by Bordeaux. Approved 5-0.

OLD BUSINESS

  • Amendment to the Facility Policy – Following discussion on the language of the policy Holder moved to adopt the amended language; seconded by Bordeaux. Approved 5-0.
  • Policy Amendment regarding Advertising Following discussion of the policy language, Pulsts moved to adopt the amended language; seconded by Hall and approved 5-0.
  • Policy for Free Use of Public Spaces Following discussion of the policy language, Bordeaux moved to adopt the amended language; seconded by Holder and approved 5-0.
  • Police Car Acquisition– Holder moved to grant Chief Green permission to purchase a 2017 Dodge Charger from Capital Improvement; seconded by Hall and approved 5-0.

NEW BUSINESS

  • Amendment to Disorderly Conduct Ordinance-This item was removed from agenda.

Public Comments

Council Comment

Mayor Comments

Executive SessionHenderson gave Hall and Woods an overview of what an Executive Session was. At 8:39 Pulsts moved to enter Executive Session to discuss Real Estate; seconded by Bordeaux and approved 5-0.

Adjournment– Motion to adjourn executive session and reconvene in regular meeting made by Holder 2nd Pulsts and approved 5-0.

Motion to adjourn by Pulsts, seconded by Hall and approved 5-0.  Meeting adjourned at 9:11 p.m.

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6-13-2016 ACTION AGENDA

CITY OF PINE LAKE

ACTION AGENDA

JUNE 13, 2016

7:30 PM

Call to order – Mayor Pro Tem Megan Pulsts called the meeting to order at 7:30 p.m.  Present were Council Members Jean Bordeaux, Erika Brown and Tonja Holder.  Also present was City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief of Police Sarai Y’Hudah Green.  Mayor Melanie Hammet was not present.

Pledge of Allegiance

Announcements/Communication

  • Public Hearing for setting of Millage Rate – 7:00 pm 06/28/16
  • Voting meeting to set 2016 Millage Rate  – 7:30 pm 06/28/16

Adoption of AgendaBrown requested to add to the agenda the update of the newly hired Part-Time Beach Monitors and addressing the trash at the beach.  Holder moved to adopt the amended agenda; seconded by Bordeaux. Approved 3-0.

Public Comments

Review of minutes from 04/11/16, 05/03/16 and 05/09/16 Council meetings– Bordeaux moved to approve the minutes; seconded by Holder and approved unanimously.

Review of Rental Rules/Procedures and Camp Policies – Council member Holder – Upon discussion Brown moved to approve the amended Rental Rules/Procedures, seconded by Holder and approved 3-0.  Also, Brown moved to adopt the Use of Public Facilities for Children’s Camps Policy, seconded by Bordeaux and approved 3-0.

Film Permitting – Council member Brown – There was no action taken on this item.

Public Comments

Council Comment

Executive Session – Two items of real estate – Brown moved to enter into Executive Session, seconded by Holder and approved unanimously.

Adjournment– Motion to adjourn Executive Session and reconvene in regular session by Brown – 2nd by Holder – unanimous approval. Motion to adjourn by Brown 2nd by Holder – unanimous approval.  9:18 pm.

 

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June 13, 2016 City Council Agenda

CITY OF PINE LAKE

AGENDA

JUNE 13, 2016

7:30 PM

Call to order

Pledge of Allegiance

Announcements/Communication

  • Public Hearing for setting of Millage Rate – 7:00 pm 06/28/16
  • Voting meeting to set 2016 Millage Rate  – 7:30 pm 06/28/16

Adoption of Agenda

Public Comments

Review of minutes from 04/11/16, 05/03/16 and 05/09/16 Council meetings

Review of Rental Rules/Procedures and Camp Policies – Council member Holder

Film Permitting – Council member Brown

Public Comments

Council Comment

Executive Session – Two items of real estate

Adjournment

 

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NOTICE: 2016 TAX DIGEST

                                 NOTICE

The Mayor and Council of the City of Pine Lake does hereby announce that the millage rate

will be set at a meeting to be held in the Courthouse/Council Chambers, 459 Pine Drive,

Pine Lake GA 30072 on June 28, 2016 at 7:30 PM and pursuant to O.C.G.A. Section 48-5-32

does hereby publish the following presentation of the current year’s tax digest and levy along

with the history of the tax digest and levy for the past five years.

A public hearing will be held at 7:00 PM prior to the 7:30 PM meeting on June 28, 2016 at the above location.

The public is invited to attend and be heard.

 

CURRENT 2016 TAX DIGEST AND 5 YEAR HISTORY OF LEVY
INCORPORATED 2011 2012 2013 2014 2015 2016
 
Real & Personal 19,484,475 15,898,584 12,792,852 14,339,521 20,069,921 21,363,181
Motor Vehicles 1,119,240 1,141,400 1,177,580 977,730 699,770 533,790
Mobile Homes  
Timber – 100%  
Heavy Duty Equipment  
Gross Digest 20,603,715 17,039,994 13,970,412 15,317,251 20,769,691 21,896,971
Less M& O Exemptions 1,059,679 1,103,602 968,437 927,770 952,730 980,240
Net M & O Digest $19,544,036 $16,036,392 $13,001,975 $14,389,481 $19,816,961 20,916,731
State Forest Land Assistance Grant Value          
Adjusted Net M&O Digest 19,544,036 16,036,392 13,001,975 14,389,481 19,816,961 20,916,731
 
Gross M&O Millage 20.604 24.190 29.824 28.110 21.402 20.381
Less Rollbacks  
Net M&O Millage 20.604 24.190 29.824 28.110 21.402 20.381
 
Net Taxes Levied $402,685 $387,210 $387,771 $404,488 $424,122 $426,303
Net Taxes $ Increase/Decrease $3,836 $3,489 $1,014 $16,717 $19,634 $2,181
Net Taxes % Increase/Decrease 0.01% 0.79% 0.02% 4.14% 4.65% 0%
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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5-11-2016 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

MAY 9, 2016

7:30 PM

Call to orderMayor Melanie Hammet called the meeting to order at 7:30 p.m.  Present were Mayor Pro Tem Megan Pulsts, Council Members Jean Bordeaux, Erika Brown and Tonja Holder.  Also present was City Attorney Laurel Henderson and Chief of Police Sarai Y’Hudah Green.  City Administrator Valerie Caldwell was not present.

 Pledge of Allegiance

Communications/Mayors Report

Adoption of Agenda– Mayor Hammet requested to amend the agenda by moving Cost Breakdown for Earth Day before the Review of Revised Rental Rules and Procedures. Pulsts moved to approve the amended agenda, seconded Bordeaux and passed 4-0.

 Declaration of Vacancy of Council Seat

Holder declared the vacancy of Council Member George Chidi’s council seat, seconded by Brown and approved 4-0.

Public Comments

CONSENT AGENDA

 All matters listed under this item are considered to be routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

  • Park and Beach Rules
  • Approval of Minutes of Meetings held 04/11/16 and 04/26/16

Bordeaux moved to amend the consent agenda by removing the 4/11/16 minutes, seconded by Holder. Approved 4-0.

 Review of Revised Rental Rules and Procedures-There was discussion with revisions with no action taken.  Agenda Item for 5/31/2016 council work session.

Cost Breakdown for Earth Day– Hammet gave an information breakdown of this item. There was not any action taken.

Public Comments

Mayor Comments

Council Comments

Adjournment – Brown moved to adjourn at 8:44 pm with a second by Pulsts. 4-0

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