2/08/2016 Council Meeting Minutes

CITY OF PINE LAKE
CITY COUNCIL MINUTES
FEBRUARY 8, 2016
7:30 PM

CALL TO ORDER

Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Council members Jean Bordeaux, Erika Brown, George Chidi, Tonja Holder and Mayor Pro Tem Megan Pulsts. Staff member present was City Administrator Valerie Caldwell, and Administrative Assistant Missye Varner. City Attorney Laurel Henderson, and Police Chief Sarai Y’hudah Green were not in attendance.

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS/COMMUNICATION
Hammet thanked members of Council for going above and beyond the call of duty during the last couple weeks and for the one and a half hour meeting held on Saturday, February 6th to work on the timeline for the R-1 survey. The survey is posted on the homepage of city website under Pine Lake Resources tab.
Mayor Hammet thanked Chidi for accompanying her to Mayors’ Day gathering on Sunday, February 7th.
The Mayor also thanked Bordeaux and Holder for attending a recent Atlanta Regional Commission meeting with her to view their immense data bank and that they were presented three aerial maps of the city from Allison Duncan.

ADOPTION OF AGENDA
Pulsts moved to adopt the agenda; seconded by Bordeaux and approved 5-0.

PUBLIC COMMENTS
There were not any at this time.

CONSENT AGENDA
 Minutes of meeting held 01/05/16 and 01/11/16 and 01/26/16
Bordeaux removed the 1/11/16 and 1/26/16 minutes from the Consent Agenda for corrections. Upon addressing the needed corrections, Holder moved to approve the minutes of 01/05/16, 01/11/16 and 01/26/16 as amended and seconded by Bordeaux and approved 5-0.

OLD BUSINESS
Public Hearing on Comprehensive Plan – ARC representative Allison Duncan
Duncan kicked off the Comp Plan update with this Public Hearing by briefing the community on the process, providing a time line as well as outlining opportunities for public input. She also talked about the requirements and rules as set forth by the state. Duncan said that the first meeting with the Steering Committee will be in March and that meetings will run through August 2016 ending in October with the completion of the Comprehensive Plan. Duncan explained to the citizens what the Comp Plan means to the city and advised that it required every five years. She said that the comp plan reflects ideals of the community and the direction that the city is moving.

Appointment of Steering Committee
Hammet appointed the following members, Augusta Woods, David Brachman, Shirley Kinsley, Dugan Trogden, Pat Hamilton, Rev. Dr. Keith Pasini, Gwen Robinson, Phil Howland, Vickie McCall, Art Hagar, Susan Edwards, John Weeks, and Roger Boyd. She stated she was awaiting acceptance of appointment from four other individuals. Hammet discussed appointing a secondary group consisting of previous mayors to assist with the Comp Plan, thereby capturing additional institutional knowledge. The Mayor’s Group will consist of Kathie deNobriga, Al Fowler, Mike Stuckey and Greg Zarus.
 Appointment of Commercial Work Group
Hammet appointed Council members Jean Bordeaux, and Erika Brown as well as citizens Cindy Diamond, Brandy Hall and Wayne Waltrip.

NEW BUSINESS
Consideration of Proposal from Economic Development Consultant
The Mayor introduced Christopher Jones, Founder of NewTown Partners to present his proposal for Consultant for Economic Development. Jones talked about his success of working with distressed commercial corridors. He also spoke about the Rockbridge Road Corridor and the commercial district in the city. Mr. Jones stated that he works on laying the foundation of planning and called the city a village. Jones said, if selected that he will work closely with the city attorney. He stated that it was time to raise the bar of the Rockbridge Road Corridor and to make it site specific. Jones advised that he would assist with marketing the city, legislation and writing of the commercial ordinance. Following the presentation, Brown moved to direct the city attorney to draft the contract between Mr. Jones of NewTown Partners and the City in the amount of $5,000.00 and to authorize the Mayor to sign on behalf of the city and was seconded by Pulsts. Approved 5-0.

Approval of Executive Session Minutes of 01/11/16
Pulsts moved to approve and seconded by Holder. Approved 5-0.

Discussion of Town Hall Meetings
Upon the discussion it was determined that meetings will be on an as needed basis with a two (2) week notice.
Public Comments
Feliz Durmas, 357 Ridge Drive asked about the location of the notices posted publically for the residential survey. She also said that she appreciated the vision and enthusiasm and spirit of the presentation from Mr. Jones. Durmas stated that there is a cycle for grant funds and that high density is not the solution for Pine Lake.

Mayor Comments
There were not any Mayoral comments.
Council Comments
Pulsts asked the Mayor about publication of the listing of the Steering Committee. Mayor Hammet stated that it will be published on the city’s website.

Chidi requested placement of body cameras for discussion on the February 23rd Work Session agenda.

Holder informed Durmas that the R-1 Residential Survey was formulated on Saturday, February 6th; sent out for final check was on Sunday, February 7th and printing of the survey and posting on city website homepage was today (Monday, February 8th). Holder stated that the survey was short and clear with five questions. It is online and returnable hard copies are available at City Hall for those that do not have internet or computer access. The survey will be on Facebook for citizen access and is open until Monday, February 15th until 5:00 pm.

Bordeaux thanked Holder for taking the survey task on and having it available so expeditiously.

Adjournment
Pulsts moved to adjourn and seconded by Chidi at 8:24pm. 5-0.
____________________________________
Missye Varner, Administrative Assistant

Approved minutes are posted on the website at http://www.pinelakega.com/city-government/minutes/archive-minutes/

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3.14.2016 ACTION AGENDA

CITY OF PINE LAKE

ACTION AGENDA

MARCH 14, 2016

7:30 PM

Call to order Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Council members Jean Bordeaux, Erika Brown, George Chidi, Tonja Holder and Megan Pulsts. Also present were City Administrator Valerie Caldwell, City Attorney Laurel Henderson, and Police Chief Sarai Y’hudah Green.

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda – Adopted on motion by Pulsts, seconded by Holder. 5-0.

Public Comments

CONSENT AGENDA

All matters listed under this item are considered to be routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

  •  Minutes of meeting held 02/08/16 and 02/23/16-Bordeaux moved to approve the minutes, seconded by Brown. 5-0.

OLD BUSINESS

  • Discussion of Body Cameras for Public Safety Department – Council member Chidi A lengthy discussion ensued regarding the pros and cons of body cameras, and uncertainty of cost associated with storage.  Henderson pointed out some of the legal issues involved, and stated that dash cameras were less problematic.  Green stated that she would be in favor of dash cameras for the cars, as body cams were not her top priority.  Council discussed purchasing dash cams now and body cams in the future.  Green will provide cost information at the upcoming meeting.

NEW BUSINESS

  • Discussion of City’s Retirement Plan – Following a brief discussion motion was made by Pulsts to direct Caldwell to work with GMA to revise the City’s retirement plan to include ALL full time employees effective in 2017. Motion seconded by Brown and approved 5-0.
  •  Report of first meeting of the Commercial Work Group– Brown and Bordeaux.

Public Comments

Mayor Comments

Council Comment

Executive Session – Real Estate– Bordeaux moved to go into Executive Session, 2nd by Brown. 5-0.

Adjournment Motion to adjourn executive session by Chidi, second by Bordeaux and approved 5-0. Upon reconvening in regular session, motion was made to adjourn by Pulsts, second by Bordeaux and unanimously approved.  9:35 pm.

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January City Council Minutes

Here are the January City Council Minutes.

January 26, 2016 City Council Meeting Minutes

January 11, 2016 Zoning Meeting Minutes

January 11, 2016 City Council Meeting Minutes

January 5, 2016 City Council Meeting Minutes

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2.8.2016 Action Agenda

CITY OF PINE LAKE

ACTION AGENDA

FEBRUARY 8, 2016

7:30 PM

Call to order Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Council members Jean Bordeaux, Erika Brown, George Chidi, Tonja Holder and Megan Pulsts. Staff member present was City Administrator Valerie Caldwell, and Administrative Assistant Missye Varner.  City Attorney Laurel Henderson, and Police Chief Sarai Y’hudah Green were not in attendance.

Pledge of Allegiance

Announcements/Communication

Adoption of AgendaAdopted on motion by Pulsts, 2nd Bordeaux. 5-0.

Public Comments

CONSENT AGENDA

All matters listed under this item are considered to be routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

  • Minutes of meeting held 01/05/16 and 01/11/16 and 01/26/16 Bordeaux removed minutes from the Consent Agenda for corrections.  Holder moved to approve the minutes of 01/05/16, 01/11/16 and 01/26/16 as amended, seconded by Bordeaux and approved 5-0.

OLD BUSINESS

 Public Hearing on Comprehensive Plan – ARC representative Allison Duncan Duncan kicked off the Comp Plan update with this Public Hearing by briefing the community on the process, providing a time line as well as outlining opportunities for public input.

  • Appointment of Steering Committee Hammet appointed the following members, Augusta Woods, David Brachman, Shirley Kinsley, Dugan Trogden, Pat Hamilton, Rev. Dr. Keith Pasini, Gwen Robinson, Phil Howland, Vickie McCall, Art Hagar, Susan Edwards, John Weeks, and Roger Boyd. She stated she was awaiting acceptance of appointment from four other individuals.  Hammet discussed appointing a secondary group consisting of previous mayors to assist with the Comp Plan, thereby capturing additional institutional knowledge.

Appointment of Commercial Work GroupHammet appointed Council members Jean Bordeaux, and Erika Brown as well as citizens Cindy Diamond, Brandy Hall and Wayne Waltrip.

 NEW BUSINESS

  • Consideration of Proposal from Economic Development Consultant Following a presentation by Christopher Jones, Brown moved to direct the city attorney to draft contract between Mr. Jones of NewTown Partners and the City in the amount of $5,000.00, 2nd by Pulsts. Approved 5-0.
  • Approval of Executive Session Minutes of 01/11/16 Pulsts moved to approve, 2nd by Holder. 5-0.
  • Discussion of Town Hall MeetingsMeetings will be on as needed basis with 2 week notice.

Public Comments

Mayor Comments

Council Comment

Adjournment Pulsts moved to adjourn, 2nd by Chidi at 8:24 pm. 5-0.

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1.26.2016 City Council Meeting Minutes

1-26-2016 COUNCIL MEETING MINUTES

CITY OF PINE LAKE
COUNCIL MEETING MINUTES
January 26, 2016
7:30 PM

Call to Order
Mayor Melanie Hammet called the meeting to order at 7:33 P.M. Present were Council members Jean Bordeaux, Erika Brown, Tonja Holder and Megan Pulsts. Council member George Chidi was not present. Also present were City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Police Chief Saria Y’hudah Green.

Pledge of Allegiance

Announcements/Communication
There were not any at this time.

Adoption Of Agenda
Holder moved to adopt the agenda; seconded by Bordeaux and approved 4-0.

Appointment Of Mayor Pro-Tem
Holder moved to nominate Brown; seconded by Bordeaux; then Bordeaux moved to nominate Pulsts; seconded by Brown. The vote was 1-0 for Brown and Pulsts was approved by a 3-1 vote as Mayor Pro-Tem for 2016 (a one year term).

Appointment of the MAP (Municipal Arts Panel)
Hammet read the mission statement of the newly formed MAP and appointed Diane Durrett-Chair, Eva Sotus, Corey Barksdale, Dan Edwards and Olive Weeks as members. Holder said the MAP places the city in position of applying for a variety of grants.

Public Comments
There were not any at this time.

First reading of the revised R-1 (residential component) of the Zoning Ordinance
Bordeaux provided the first reading which was followed by public hearing and public comments.

Public Hearing on the revised R-1 (residential component) of the Zoning Ordinance
Hammet explained the procedure by which the hearing would be conducted.

Brian Engle, 4562 Orchid Drive stated that the core group for the proposed zoning ordinance had done a great job. He also addressed modest improvements as it relates to the ordinance.

Mayor Hammet asked the audience for those in opposition of the ordinance by a shoe of hands. She also asked for a show of hands for those in agreement.

John Weeks, 534 Pine Drive addressed Section 4 & 5 of the ordinance relating to affordable sub-terrain square footage. He also talked about the ten foot setback requirement, and recommended building be down and not out.

Brian Engle, 4562 Orchid Drive addressed parking standard of Section 8, 5 & 6. He also talked about his parking situation and the environmental impact. He said that his lot is tight and this section of the code is a concern. The Mayor asked if his specificity was in his written comments.

Glen Weinstein, 4557 Ridge Drive said that he liked living in Pine Lake and that there are enough apartments in the city. Weinstein addressed crime and requested council remove the language of any new development other than for residential homes. He had a concern of density as it relates to new development. The Mayor asked for clarification of the property and Weinstein said it was the fencing area down by the apartments on Ridge Drive.
Mayor Hammet thanked Council and everyone that has taken the time to write about the passionate subject of zoning.

David Brachman, 4558 Park Drive commented on the proposed fence increase lot coverage. He said that his garage floods and addressed storm water and the lake issues. Brachman recommended that an eco-system study be performed and for the 25% lot coverage remain.

Mick Kinney, 440 Clubhouse Drive said that the run off is bad and that he has a civil engineer background. He said his square footage was not the only run off. Mr. Kinney also said that the 35% lot coverage is reasonable and recommended it. Mr. Kinney also talked flooding and provisions for request of variances.

Feliz Durmas, 4557 Ridge Drive commented about her concern of blanket statements within the ordinance and also asked if there are any links and references as what was taken out of the existing ordinance. She also said that the public has also made their concerns known about the north and west side of the city not to add additional apartments and that this has not been addressed. Durmus stated that the public opinion has not been reflected in the proposed zoning ordinance. She stated that she would like the changes that are not wanted to be reflected as to avoid conflicts in the future.
Lynn Nyggard, 648 Laurel Road stated that she appreciated the work from members of Council that has gone into the putting together the previous code and the proposed zoning code. Nyggard said that her concern was regulations of fenestration and that she opposed the new lot coverage. She also said that she has concerns of the types of materials as it relates to building.
Stephanie Spiller, 6006 Iris Road said that she was in favor of raising the impervious surface to 35% of the lot coverage and that it will give residents incentive.
Brian Engle, 4562 Orchid Drive and a new resident said that he would like to know how the administration, Mayor and council will respond to citizen comments in the future. Pulsts said that all of the emailed comments submitted are in the packets and will be entered into the official minutes. He said that he does not want to see any of the green space developed especially on Rockbridge Road. Engle asked council what was the game plan for future development.
Filiz Durmas, Resident, 4560 Ridge Drive asked about accessory dwellings and buildings and stated that it was confusing about the setbacks for a building was and for a dwelling. She addressed parking spaces and it would affect the tree surface and canopy.

After hearing all comments the hearing was closed by Mayor Hammet and the council discussion began. Written public comments submitted for consideration are on file at City Hall.

Council Comments
Brown talked about the consensus and complimented Pulsts and Bordeaux. She also recommended another Town Hall Meeting and to come back with additional comments.
Bordeaux said that planned development issue distinctions between R-1 and Uptown District. She also commented about the square footage and lot density for the R-1 district and that it is not much different from the current density. Bordeaux recommended moving forward on the commercial zoning revision.
Pulsts talked about tiny house villages and said that it is equal to a planned development opportunity. She said that public hearings and notices will be posted if presented and re-zoning would be required. She also recommended the language to adopt the International Building Code in the proposed zoning code. Pulsts recommended discussion and conversation on the fence ordinance. She said that previous codes were complicated and that the new code has been simplified so that the residents can understand them. Pulsts suggested more public meetings.

Holder recommended that citizen comments be part of the records. She also stated that Town Hall meetings do not have the same impact as public hearings. A new survey was also recommended and she will collect the information.

Brown recommended a consensus among council if voting on the code at the next meeting and to get clarification from the city attorney regarding R-1 as it relates to planned development. Henderson replied that rezoning was required. She also stated that design standards are not in the draft ordinance. Brown also proposed a questioner to be available at the next meeting, on the website and at City Hall.

Bordeaux suggested taking comments from the community and having structural meetings and to have additional comments before another meeting.
The citizens are recommended to send public comments to Caldwell and she will send to council.

It appearing additional consideration and input was needed, the following time-line was established:
 02/04/16 – Feedback due from Council via email
 02/06/16 – Town Hall meeting at the Beach House at 12:00 to review and to discuss proposed changes to the Residential Codes.
 02/08/16 – Launch and have available survey
 02/15/16 – Citizens to return survey by close of business at 5:00 pm
 02/16/16 – Survey data available
 02/23/16 – Work Session & amended drafting
 03/03/16 – Amended Draft to city attorney
 03/29/16 – Date the hearing to continue

Public Comments
John Weeks, 534 Pine Drive said that the core group had done an excellent on the research and asked what was the rush and to do the right thing. He also asked if Pine Lake was a city that needs planned development at all and that the city can live without more of it.

Mike Stuckey, Resident gave thanks and said that he was excited about the direction the city was going. He also talked about voting and being prepared as leaders of the community. He stated that he was optimistic about the female leadership on council and volunteered his expertise on procedures of council meetings and for council to come prepared to cast votes.

Keri Loomis 479 Club House Drive shared her interested in knowing what the proposed codes meat to the water and that she moved to the city because of the lake. She asked council to include information about what goes into the lake.

David Brachman, 4558 Park Drive thanked council for their work on the proposed zoning ordinance and extended his thanks to Henderson for her knowledge of zoning matters followed by a heartfelt handshake.

Brown moved that the second reading of the ordinance be on March 2nd; seconded by Pulsts and approved 4-0.

Adjournment
At 9:47 p.m. Brown moved to adjourn; seconded by Bordeaux and approved unanimously.

____________________________________
Missye Varner, Administrative Assistant

Approved minutes are posted on the website at http://www.pinelakega.com/city-government/minutes/archive-minutes/

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1.11.2016 City Council Meeting Minutes

CITY OF PINE LAKE
COUNCIL MEETING MINUTES
January 11, 2016
7:30 PM

CALL TO ORDER
Mayor Melanie Hammet called the meeting to order at 7:30 p.m. Present were Council members Jean Bordeaux, Erika Brown, George Chidi, Tonja Holder and Megan Pulsts. Also present were City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Police Chief Saria Y’hudah Green.

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS/COMMUNICATION
Mayor Hammet welcomed all to the meeting and gave credit to Pulsts and Bordeaux for the 7:00 Zoning Ordinance presentation meeting drawing so many in attendance. The Mayor stated that they worked hard preparing for the meeting and that she appreciated them.
The Mayor also made the following announcements:
In February will be the assignments of individuals for the work group to begin on the commercial code renovation. The work group will be the farm team for the Planning Commission regarding nurturing of Rockbridge Road and future development.
Mayor Hammet will be meeting with Allison Duncan, Atlanta Regional Commission on Friday, January 15, 2016 on providing a timeline of the Comprehensive Plan for the work group of 15-20 persons. The work group will include business owners from Rockbridge Road as well. Russell Rockwell, Facilities Manager will be moving out of the city at the end February.

She and several others were invited and attended a meeting on Monday, January 11, 2016 at Savannah College of Arts and Design (SCAD). They will be working with SCAD on their spring syllabus for their urban planning students. The Mayor’s hope is that city will attract urban planning development to work with the city.

 The Film Division of The Georgia Department of Economic Development has come into the city and performed location photographing. She stated that the city is in great position for additional film work. The city attorney will check with cities that has worked with the film industry regarding permitting in order to take advantage of this potential revenue stream.

Public Works have been sprucing up Rockbridge Road signage. They will continue to make repairs to enhance the public buildings. She and Bordeaux will meet on Tuesday, January 12th regarding plantings at the buildings.

Thanked P. L. A. I. N. and the community for the reception of her swearing in ceremony and also Brandi Hall for the handmade invitations for the event. A special thank you to the seniors (S.A.L.T) for being invited.
Thanked Ralph McCulluage for the beautiful handcrafted new podium in the courthouse.

ADOPTION OF AGENDA
Brown moved to adopt the agenda; seconded by Chidi and approved 5-0.

PUBLIC COMMENTS
Filiz Durmaz, Resident, 4560 Ridge Drive asked about planned development in the proposed residential code. She also inquired about available property on Rockbridge Road for development. Pulsts stated that a minimum of two acres are needed for apartment buildings and stated that before any development would be made public hearings are required. Attorney Henderson answered questions about lot sizes and density for
development. She also stated there are only a couple parcels in the city that would be possible for development for multi-family. The resident stated that she did not agree with the proposed density because it was higher and that if residents were asked they would probably agree.
There was discussion of tiny houses and Henderson stated that as long as the zoning setbacks and building codes standards were met it would be acceptable with one house per lot. She also said that there is not a minimum house size restriction, but there is a maximum house size. Pulsts stated that a tiny house village would fall under planned development and its procedures. She also said that a tiny house could be placed on a lot as long as it was not on wheels.

CONSENT AGENDA
Adoption of 2016 meeting calendar
Annual Appointments- Attorney, Auditor, Judge, Solicitor, Legal Organ
City Attorney, Laurel Henderson
Municipal Judge, J. Phillip Hancock
City Solicitor, L’Erin Barnes
City Auditor, Jimmy Whittaker
Legal Organ, Ace III Communications-The Champion Newspaper

Brown moved to remove the adoption of the 2016 meeting calendar; seconded by Pulsts and approved 5-0. Pulsts moved to approve the consent agenda with the annual appointments; seconded by Brown and approved unanimously. There was discussion of the location of the meetings on the calendar. The City Council Meetings shall be the second Monday of each month and the City Council Work Session shall be the last Tuesday of each month. Both meetings shall be in the Court Room, 459 Pine Drive beginning at 7:30 pm.
Brown moved to approve the adoption of 2016 meeting calendar; seconded by Holder and approved 5-0.

OLD BUSINESS
First Reading of Ordinance amending the text of the zoning ordinance regulating use and development in the single family zoning district
Pulsts moved to dispense with the reading; seconded by Brown and approved 5-0.

Hammet stated that she feels uneasy about the lot coverage increase of 10%. The attorney addressed this and stated that it was clear that the city was not meeting its 25% almost anywhere and that Bill Johnston, Zoning Consultant mapped out the lot coverages that included driveways and garages. Henderson stated that 35% is still strict and that it is up to the council to set the number and that 25% is not realistic. Hammet also stated her concern of trees and water runoff issues and that it may get worse and that these concerns must be factored into the residential code.
Holder stated the vacant lots at 20% puts places the owners at a significantly disadvantage and needs a balance. She also stated that has to be reasonable to build a house. There were copies of the proposed zoning ordinance available at the meeting and copies are also available at city hall.

Approval of Executive Minutes of 11/24/15 and 12/14/15
Pulsts moved to approve; seconded by Brown and approved 5-0.

Minutes of meeting held 12/14/15
Brown moved to approve the minutes; seconded by Holder and approved unanimously.

NEW BUSINESS

Resolution authorizing entering into lease for dump truck
Pulsts moved to enter into the lease; seconded by Bordeaux and approved 5-0.

Resolution changing payment schedule for retirement plan
Pulsts moved to approve the resolution and seconded by Brown and approved 5-0.

Discussion of Town Hall Meeting
There was discussion for a Town Hall Meeting on R-1 Changes on Saturday, January 23, 2016 from 10:00 am – noon in the Club House 300 Club House Drive. Bordeaux moved to approve and seconded by Holder and Chidi and approved unanimously.

PUBLIC COMMENTS
Filiz Durmaz, Resident at 4560 Ridge Drive commented about the Tree Protection Ordinance as it relates to construction. Henderson stated that a land disturbance permit is required as part of the building process and that trees are a natural resource on properties. The city attorney recommended her to visit www.municode.com for more information on new construction and the building permit process. Ms. Phyllis also asked about electronic and better accessibility of the residential zoning code draft. She also talked about the voting time period and that the hearings are conflicting with the accessibility of the document for the public. Pulsts stated that the Town Hall on the 23rd will allow for more public input. Hammet stated that Ms. Phyllis would be a great addition to the Tree Board.

Kathie deNobriga, 4641 Ridge Drive stated that there was an oversight of the appointments on an item on the Consent Agenda and asked that they be read into the minutes. deNobriga also inquired about the Town Hall Meetings not being on the meeting calendar and recommended setting the dates. Ms. deNobriga also suggested adding to the agenda the selection of the Mayor Pro-Tem. Hammet stated that it will be added at the end of the month at the work session. deNobriga stated that the application for the city being a Tree City had not been filed for 2015. deNobriga asked the city attorney what would prevent the city from having a public scribe at the Town Hall Meeting who could then listen and take notes and send an email stating, “I was able to attend this meeting the following comments were offered for your consideration”? The city attorney said that there was not anything to prohibit someone from doing that and that there is an official version that has been vetted by the committee and is the one on the table. Pulsts stated that she will have a form for the public at the meeting.

COUNCIL COMMENTS
Mayor Hammet read the 2016 Annual City Appointments into the minutes and they are as following:
City Attorney, Laurel Henderson
Municipal Judge, J. Phillip Hancock

City Solicitor, L’Erin Barnes
City Auditor, Jimmy Whittaker
Legal Organ, Ace III Communications-The Champion Newspaper

Brown announced that there is a Retreat on Saturday, January 16 at Avondale City Hall, Avondale, Georgia.
Hammet read the names of the many people that has worked on the Architectural Review Board. She also thanked them for their tremendous work through the years. They are as following:
Chairs

Sharon Day

Talani Casariego
Kim Larsen
Jean Bordeaux

Council Liaison
Melanie Hammet
Elisabeth Shields
Megan Pulsts

Members
Sandy Larson
Chris Rosenbluth
Cherie Bennet
Jonny Coe
Erika Brown
Charlie Donovan
David Brachman
Tim Neeland
Shannon Croft
Jan Christianson
Kathy Jernigan
Art Hagar

Chief provided an update of the body cameras and stated that the city will enter into purchases with DeKalb County which will yield a huge savings. She also stated that there is not a firm time line and Chidi stated that he is growing concerned and that perhaps the city should move on their own. Pulsts said that her concern was not to move on our own due to software and hardware cost.

EXECUTIVE SESSION TO DISCUSS REAL ESTATE
At 8:35 p.m. Pulsts moved to enter into Executive Session to discuss a real estate matter; seconded by Brown and approved 5-0. Brown moved to adjourn executive session and reconvene in regular meeting; seconded by Bordeaux and passed unanimously.

ADJOURNMENT
At 9:12 p.m. Pulsts moved to adjourn regular meeting; seconded by Chidi and approved unanimously.
____________________________________
Missye Varner, Administrative Assistant

Approved minutes are posted on the website at http://www.pinelakega.com/city-government/minutes/archive-minutes/

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1.11.2016 Zoning Meeting Minutes

1-11-2016 ZONING MEETING MINUTES

CITY OF PINE LAKE
ZONING ORDINANCE
PRESENTATION MEETING MINUTES
January 11, 2016
7:00 PM

CALL TO ORDER
The presentation meeting of the proposed Residential Component of the Zoning Ordinance
began at 7:00 by Council member Megan Pulsts. Present were Mayor Melanie Hammet and
Council members Jean Bordeaux, Erika Brown, George Chidi and Tonja Holder. Also present
were City Attorney Laurel Henderson, City Administrator Valerie Caldwell and Chief Saria
Y’hudah Green.

Pulsts advised the audience that draft copies of the Zoning Ordinance and a cheat sheet
were available for the presentation. She then introduced herself and Bordeaux. Pulsts
stated that the current code is one hundred and forty (140) pages and that the proposed
code will be seventeen (17) pages and will replace sixty six pages of the residential code.
She also said that the commercial code revision was pending. The following are topics of
the handout:
 Why change the code we had?
 How did we write the new code?
 What are the major changes to the code?
 How will processes change?

Pulsts stated that the current code has inconsistencies and that there were several places
to look for the same item. She also said that the city wants to reserve the Pine Lake
quirkiness and that the code got very specific with intense rules and that it became very
difficult to approve plan reviews or rather proposals that was within the code as to what
was allowed.

Pulsts stated that in April of 2015 a core group was established and started looking at the
components of the code. She then stated that the core group had been working for six
months drafting the proposed residential section of the code.
Bordeaux stated that she is a newly elected member of council and the former chair of the
Architectural Review Board (ARB). Bordeaux said that the ARB does not exist any longer.
She said that review of plans will be administered by the Zoning Administrator for permits
and that the Planning Board will look at the bigger pictures of permitting when the board is
developed. Bordeaux said that ARB started looking at the codes sometimes when they
had plans to review and that some of the things in the code was confusing and did not
make sense to members of the board and that the code needed work.

Bordeaux stated that the city received assistance from the Atlanta Regional Commission
and they pointed out a lot of issues within the code and that making the changes were
difficult. The city hired Bill Johnston, Zoning Consultant to assist with re-writing of the
zoning ordinance with the city attorney. Bordeaux stated that in April 2015 a core group
was formulated that consist of Caldwell, Brown, Pulsts, Henderson, Johnston and herself
and they started looking at various pieces of the code. She also said that Johnston received one hundred (100) responses from the questioner that was available for the residents. Bordeaux said that ARB also submitted input and
comments and it was collected for consideration of the revision during the six months the
proposed residential portion of the code was being worked on.

Pulsts stated that most of the major changes are the items that were on the questioner and
issues that were raised and things that received large support. She said that the biggest
number on the questioner was that owners want to be able to rebuild on their existing
property in the event of a disaster. Pulsts said that there is a strident grand-father clause in
in the existing code and that the setbacks have been changed in the proposed code and
there are a couple houses that cannot be rebuilt under the current code. Pulsts stated that
water shed management plays a large part in the revision of the code especially for smaller
lots. She talked about lot coverage being changed from 25% to 35% in the new code.

Pulsts stated that people were not in favor of the 1.5 story height restriction and desired
two stories. The new code will allow for two stories. Pulsts talked about slab verses crawl
spaces. She also said that The Heritage Home Status was eliminated because no one in
eight years utilized it. She also said that the other part of the code that was missing was for
apartments or multi-family and that it was problematic for owner’s being able to be rebuilt
because the entire city is zoned R-1. The proposed code will allow apartment owners to
rebuild or upgrade but they must remain in the same footprint of the existing building.

Bordeaux talked about how the processes will change. She said that now that the code is
simpler and shorter and can be administered by Caldwell, the City Zoning Administrator.
Caldwell will review the permit application request and will be able to make decision. There
will not be a meeting with ARB. Bordeaux stated that ARB has been an administrative arm
of the city as it relates to the codes. She states that the city’s desire is to have a planning
board and that the board will be looking at the bigger picture of projects not the
administrative side.

Henderson went over the steps of the public hearings and stated that after that time council
will be positioned to vote on the proposed code being finalized.

PUBLIC COMMENTS
Daniel Edwards, 492 Spruce Drive stated that he and his wife opened a home occupation
family day care that is up to six children which is in line with the State of Georgia Bright
From The Start and inquired about a fence forty eight (48) inches height for per the states
requirements. He also stated that his property is on a double lot and that this would not be
allowed under the proposed code and how does he go about requesting this forty eight (48)
inches state requirement. Henderson stated that a justified variance would be required. Pulsts                                                                                                  informed Edwards this request required further discussion.

Kathy deNobriga 4641 Ridge Road, stated that she was in favor of raising the fence heightrequirement to forty four (44) inches. She inquired about clarification of the fence setback that bordered two streets and how the determination was made. Henderson answered and said it is the orientation of the street. There was discussion on driveways, walls and fences and if they would be grand fathered into the proposed ordinance. DeNobriga recommended Planned Development (PD) towards the end of the proposed ordinance and Henderson replied that the PD will be the last section of the R-1 Zoning and that the city kept the existing planned development to be more consistent. deNobriga thanked everyone for their hard work on the proposed zoning ordinance.

_______________________________
Missye Varner, Administrative Assistant
Approved minutes are posted on the website at http://www.pinelakega.com/city-government/minutes/archive-minutes/

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November, 2015 City Council Meeting and Work Session Minutes

Here are the minutes from the November City Council Meetings:

November 24, 2015 City Council Work Session Minutes

November 9, 2015 City Council Meeting Minutes

 

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October 2015 City Council Meeting Minutes

Here are the minutes for the City Council Meeting and the City Council Work Session for October, 2015. Enjoy!

October 12, 2015 City Council Meeting Minutes

October 27, 2015 City Council Work Session Minutes

 

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September City Council Minutes

Here are the minutes from the City Council Meeting and City Council Work Session held in September.

September 14, 2015 City Council Meeting Minutes

September 29, 2015 City Council Work Session

Enjoy and thank you!

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