WAIVER OF RENTAL FEE FOR USE OF EVENT SPACE

To all Pine Lake Residents:

It’s that time of year again to apply for use of event space!  Applications will be accepted until 4:30 pm on November 1, 2017.  Successful applicants will have use of the facility with the rental fee being waived. Deposit and cleaning fees will apply.

Please see below for the Resident Application Form and  Rules or contact City Hall for an application at 404-292-4250 ext 100.

                             City of Pine Lake                                    

 

WAIVER OF RENTAL FEE FOR

USE OF EVENT SPACE

Residents of Pine Lake are invited to apply for waiver of rental fee for the use of event space.  To apply for use of the facilities between January 1st – June 30th of the calendar year your application must be received by 4:30 PM on November 1st.  For facility use between July 1st – December 31st the application must be received by 4:30 PM on May 1st.

Please note that waiver is for the rental fee only.  The $200 deposit and cleaning fees of $40 will apply.

Applicants will need to fill out the attached form in its entirety and submit to City Hall.  You may obtain and submit an application on line or in person during regular office hours, drop it through the slot in the door or e-mail it in at missyevarner@pinelakega.com.  E-mail will be checked at 4:30 PM on the closing date.  Applications received after 4:30 PM cannot be considered.

Once the time period has closed staff will score the applications based upon the information provided in the application form.  Every effort is made to accommodate requests, however the space is limited due to the increase in rentals.  Successful applicants will be announced at the next council meeting.  You will then need to fill out the Facility Use Agreement, and submit your deposit and cleaning fee to City Hall.  Your date(s) are not placed on the reservation calendar until the deposit, cleaning fee and Facility Use Agreement are received by City Hall.

If you wish to appeal the decision of Staff, please notify the City Clerk’s office of your intent to appeal no later than 7 days prior to the next council meeting so that you can be placed on the Council Agenda.

 

RESIDENT APPLICATION FORM

 

Resident Name: _______________________________________________________

Resident Address: ______________________________________________________

Phone Number: ___________________  E-Mail: ______________________________

 

What day(s) are you requesting to use the facility?________________________________

Which facility?  _____ Clubhouse                    ______  Beach House

Describe the event you wish to hold on that day(s): ________________________________

 

Is your event open to the public?                                                _____  Yes ______ No

If yes, will participants be charged an entrance fee?              _____  Yes ______ No

Is an under-served population benefiting from your event?  ______ Yes ______ No

If yes, please explain what population and how they would be benefiting.

___________________________________________________________________

Are Pine Lake residents benefiting from your event?                 ______ Yes   _____ No

If yes, please explain how Pine Lake residents are benefiting from your event.

___________________________________________________________________

Are you flexible on the date/time or facility you require for your event?

__________________________________________________________________

 

 

 

 

 

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10/9/17 City Council Agenda

CITY OF PINE LAKE

CITY COUNCIL AGENDA

OCTOBER 9, 2017

7:00 PM

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

CONSENT AGENDA

 All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

 Minutes of meeting held:

  • Minutes of 09/26/17 meeting

OLD BUSINESS

 SPLOST Update

Update of Rockbridge Road Widening Project

NEW BUSINESS

Public Comments

Mayor Comments

Council Comments

Adjournment

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9/26/2017 ACTION AGENDA

CITY OF PINE LAKE

CITY COUNCIL ACTION AGENDA

SEPTEMBER 26, 2017

7:00 PM

Call to order Mayor Melanie Hammet at 7:03 pm. – Council members Megan Pulsts, Jean Bordeaux, Augusta Woods, and Tonja Holder. Also present was City Administrator Valerie Caldwell. Council member Brandy Hall, City Attorney Laurel Henderson and Chief of Police Sarai Y’Hudah-Green were not present.

 Pledge of Allegiance was led by Hammet

Announcements/Communication

Adoption of Agenda Mayor Hammet amended the agenda by adding a brief presentation of Co-Working Space by Sara Carson under New Business. Pulsts motioned to approve the agenda; seconded by Holder. 4-0.

Public Comments

CONSENT AGENDA

All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

 Minutes of meeting held:

  • Minutes of 08/20/17 meeting
  • Executive Session Minutes of 06/27/27 and 08/14/17

Holder motioned to approve the consent agenda, seconded by Bordeaux. 4-0.

 OLD BUSINESS

Designation of a Date for Town Hall Meeting on Special Purpose Local Option Sales Tax (SPLOST) Public Education Meeting will be held on 10/25/17 at the Beach House at 7:00pm – 8:30 pm.

NEW BUSINESS

Co-Working Space presentation by Sara Carson There was a discussion and a draft contract to follow. This will be a revenue stream for the city. A trail for Co-Working Space will begin soon at the Club House ending December 31, 2017. 

 Storm Report – Mayor Hammet

Report on DeKalb Workforce – Council member Woods

Update of Fee Schedule Pulsts motioned to approve; seconded by Bordeaux. 4-0

Public Comments

Mayor Comments

Council Comments

AdjournmentHolder motioned to adjourn at 8:05 pm; seconded by Woods. 4-0

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9/26/17 City Council Agenda

CITY OF PINE LAKE

CITY COUNCIL AGENDA

SEPTEMBER 26, 2017

7:00 PM

 

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

 CONSENT AGENDA

 All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

 Minutes of meeting held:

  • Minutes of 08/20/17 meeting
  • Executive Session Minutes of 06/27/27 and 08/14/17

 OLD BUSINESS

 Designation of a Date for Town Hall Meeting on Special Purpose Local Option Sales Tax (SPLOST)

NEW BUSINESS

 Storm Report – Mayor Hammet

Report on DeKalb Workforce – Council member Woods

Update of Fee Schedule

 

Public Comments

Mayor Comments

Council Comments

 

Adjournment

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8/29/17 City Council Meeting Action Agenda

CITY OF PINE LAKE

CITY COUNCIL ACTION AGENDA

AUGUST 29, 2017

7:00 PM

Call to order Mayor Melanie Hammet at 7:00 pm. – Council members Megan Pulsts, Jean Bordeaux, Augusta Woods, Brandy Hall and Tonja Holder. Also present was City Attorney Laurel Henderson and Chief of Police Sarai Y’Hudah-Green.  City Administrator Valerie Caldwell was not present.

 Pledge of Allegiance was led by Hammet.

Announcements/Communication

Adoption of Agenda – The amendments are as following: Hammet request to remove the Executive Session Minutes of 6/27 & 8/14/17 from the Consent Agenda and Review of Fee Schedule from New Business; Woods request to remove Report on DeKalb Workforce from New Business; Hall request to add the Stand-4-Forest Resolution to New Business; Pulsts request to add the Parking Assessment Report from Green under Old Business.  Pulsts motioned to adopt the amended agenda; 2nd by Holder. 5-0

Public Comments

CONSENT AGENDA

Minutes of meeting held:

  • Minutes of 08/14/17 meeting
  • Executive Session Minutes of 06/27/17 and 08/14/17 – Removed from consent agenda.

Bordeaux motioned to approve the minutes of 8/14/17; 2nd by Holder. 5-0

OLD BUSINESS

SPLOST Resolution – Project List– Pulsts motioned to approve; 2nd by Bordeaux. There was a brief discussion and placed on the 9/11 agenda to determine Town Hall Meeting on this.  5-0

Parking Assessment Report-Chief Green – There was discussion with no action taken on this item and will be placed on a future agenda.

Resolution for Annexation Map-Pulsts motioned to approve; 2nd by Holder. 5-0

 

Report on Makers Market – Council member Woods– There was report with no action taken on this item.

Report on DeKalb Workforce – Council member Woods – This item was removed from the agenda.

Review of Fee Schedule– This item was removed from the agenda.

Public Comments

Mayor’s Comments

Council Comment

Executive Session to discuss potential Real Estate transaction-8:23 p.m. Holder motioned to enter executive session; 2nd by Hall. 5-0. There was no action taken on this item. Pulsts motioned to adjourn and enter back into the regular meeting; 2nd by Bordeaux at 8:40 pm. 5-0

Adjournment– Holder motioned to adjourn; 2nd by Woods at 8:40 p.m. 5-0.

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8/14/17 ACTION AGENDA

CITY OF PINE LAKE

CITY COUNCIL ACTION AGENDA

AUGUST 14, 2017

7:00 PM

Call to order by Mayor Melanie Hammet at 7:00 pm. – Council members Megan Pulsts, Jean Bordeaux, Augusta Woods, Brandy Hall and Tonja Holder. Also present was City Administrator Valerie Caldwell, City Attorney Laurel Henderson and Chief of Police Sarai Y’Hudah-Green. 

Pledge of Allegiance was led by Hammet.

Announcements/Communication

Adoption of Agenda Pulsts amended the agenda by moving the Annexation Map Review to the top of Old Business and the first Public Comment afterwards, seconded by Holder. 5-0.

Public Comments

Recognition of Marcus Grant Pulsts presented a Commendation Letter to Mr. Grant for the rescue of a drowning individual at the beach on August 2, 2017.

CONSENT AGENDA

Minutes of meeting held:

  • Revised Minutes of 07/10/17 meeting
  • Minutes of July 25, 2017 meeting

Bordeaux requested removal from the consent agenda of the minutes of 07/25 for clarification of the revised Facilities Rental Agreement.  Item addressed under old business. Holder motioned to approve the consent agenda consisting of revised minutes of  07/10/17 only, seconded by Bordeaux. 5-0.

OLD BUSINESS

Bordeaux asked for clarification of the revised Facilities Rental Agreement as it related to the resident and non-resident. There was discussion and Holder provided clarification. Motion to approve 07/25/17 minutes was made by Bordeaux, seconded by Holder and approved 5-0.

NEW BUSINESS

Annexation Map Review There was discussion and public comments on this item.  Action on the map will be scheduled for a future meeting.

Public Comment

Budget AmendmentPulsts motioned to approve the amendment; seconded by Holder. 5-0.

Special Purpose Option Sales Tax (SPLOST) Draft Project ListThere was a brief discussion on the project list with revisions. No action was taken on this item.

Public Comments

Mayor’s Comments

Council Comments

Executive Session to discuss potential Real Estate transactionHolder motioned to enter into executive session; seconded by Pulsts. 5-0. There was no action taken on this item. Pulsts motioned to enter back into the regular meeting; seconded by Holder at 9:21 pm. 5-0.

AdjournmentPulsts motioned to adjourn; seconded by Bordeaux at 9:22 pm. 5-0.

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Public Notice: 2017 MUNICIPAL ELECTION

PUBLIC NOTICE:

2017 MUNICIPAL ELECTION

The City of Pine Lake will hold municipal elections for three City Council seats on Tuesday, November 7, 2017.  These seats are currently held by Jean Bordeaux, Brandy Hall and Augusta Woods.

Candidates who are elected will serve for four years. To be eligible to run, candidates must be a qualified elector (registered voter) of the City, and must have continuously resided in Pine Lake for twelve months immediately preceding the date of the election.

Candidate Qualifying will open at 8:30 a.m. on August 21, and will close at 4:30 p.m. on August 23, 2017. This is the official filing of Notice of Candidacy to have the candidate’s name placed on the ballot.  The qualifying fee is $18 for Council member.

Voter registration for the election will close at 5:00 p.m. on October 10, 2017. Polls will be open on Election Day, November 7th from 7:00 a.m. to 7:00 p.m. The Polling site will be at the Pine Lake Clubhouse, located at 300 Clubhouse Drive.  Advanced voting locations will be established in accordance with State law.

 

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7/25/17 City Council Meeting Agenda

CITY OF PINE LAKE

CITY COUNCIL AGENDA

JULY 25, 2017

7:00 PM

Call to order

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda

Public Comments

CONSENT AGENDA

 All matters listed under this item are routine or have been previously discussed by the City Council and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the consent agenda and will be considered separately.

 Minutes of meeting held:

  • July 10, 2017
  • July 17, 2017

OLD BUSINESS

Updated Agreement Facility Rental & Use Policy

NEW BUSINESS

Appointment of Committee to work toward Bee City USA designation- Hall

Public Comments

Mayor’s Comments

Council Comment

Adjournment

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7/10/17 Action Agenda

CITY OF PINE LAKE

CITY COUNCIL ACTION AGENDA

                                      JULY 10, 2017                                         

7:00 PM

Call to order by Mayor Hammet at 7:00 pm – Present Mayor Melanie Hammet, Council members Jean Bordeaux, Tonja Holder, Megan Pulsts and Augusta Woods – Also present was Chief Green and City Administrator Caldwell

Pledge of Allegiance

Announcements/Communication

Adoption of Agenda Approved as amended upon motion by Pulsts, 2nd Holder 4-0

Public Comments

CONSENT AGENDA

 Consent Agenda approved upon motion by Holder and second by Bordeaux 4-0

Minutes of meetings held 06/22/17, 06/24/17 and 06/27/17

OLD BUSINESS

 Climate Resolution – Following reading of the proposed resolution by Hammet, motion to adopt as read made by Holder, second by Bordeaux 4-0.

Facility Rental Use Policy  – Deferred to future meeting

Annexation Workgroup Update Provided by Holder

Park Grill Placement  – One large grill with placement poles to be installed (a) by the wall in the picnic area and (b) near the back porch for use by individuals renting the beach house (with additional charge incurred for grill usage).

 NEW BUSINESS

 Appointment of Committee to work toward BeeCity USA designation – Deferred to future meeting

Fireworks Policy  – Need established and dialogue begun as to how to shape the a proposed policy

 Public Comments

Mayor’s Comments

Council Comment

Adjournment at 8:30 upon motion by Pulsts and 2nd by Woods.

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7/17/17 Special Called Meeting

MEETING NOTICE

The Pine Lake City Council will hold a Special Called Meeting to on Monday July 17, 2017 in the Council Chambers, 459 Pine Drive, Pine Lake GA, beginning at 8:30 am.  The purpose of this meeting is to consider appointment of a consultant to provide professional services.

 

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